Administrative and Volunteer Services Manager

Administrative and Volunteer Services Manager

Abilis Headquarters - Greenwich, CT 06831

Salary Range $25.00 - $27.00 Hourly Position Type Full Time Job Shift Day

We are looking for an experienced and motivated Administrative and Volunteer Service Manager to join our growing team at Abilis!

Abilis' mission is to empower individuals with developmental disabilities and their families through comprehensive services, support, and advocacy. We are dedicated to helping people build able, independent lives while honoring dignity and individual strengths. Our work strengthens families and fosters inclusive, supportive communities.

The Administrative and Volunteer Services Manager provides essential administrative support to the President/CEO, including managing schedules, coordinating travel, handling correspondence, and serving as a liaison with the Board of Directors. This role also oversees front reception operations, covers front desk hours as needed, and supports overall office efficiency. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, dynamic environment.

• Provide comprehensive administrative support to the President/CEO, including call screening, calendar management, and travel coordination.
• Manage the volunteer screening process, including phone screens, background checks, and coordination with departments.
• Serve as liaison between the President/CEO, Board of Directors, staff, and community members.
• Assist with planning and coordinating board meetings and subcommittee meetings.
• Maintain efficient office systems, including spreadsheets, filing systems, and general office operations.
• Handle confidential information related to staff, board members, and individuals served with discretion and sound judgment.
• Manage the front reception area as needed to ensure a welcoming and well-organized environment.
• Run errands and provide logistical support for the CEO as required.
• Prepare, distribute, and maintain meeting notices, agendas, materials, and minutes; create correspondence and communications.
• Support leadership with event planning, special projects, and prioritization of administrative tasks to ensure smooth daily operations.

• Bachelor's degree required; non-profit and managerial experience preferred.
• Minimum 1 year of full-time administrative or office support experience.
• Proficient in Microsoft Office; experience with non-profit databases preferred.
• Strong organizational, problem-solving, and time-management skills with attention to detail.
• Ability to work independently and collaboratively while managing multiple priorities.
• Maintains confidentiality.
• Flexible to work outside regular business hours as needed.
• Valid driver's license and ability to lift up to 25 lbs.

Benefits:
Full time employees will receive:
Health, dental, and vision insurance, paid time off, free life insurance, 401k profit share, tuition assistance program, awards and recognition including team of the season, on the spot awards, and anniversary gifts