Administrative Secretary to Principal

Administrative Secretary to the School Principal

Location:

North Canaan Elementary School, Canaan, CT

Reports To:

School Principal

North Canaan Elementary School is seeking a highly organized, detail-oriented, and professional Administrative Assistant to the School Principal. This key role serves as the central hub of school operations, providing high-level administrative support to the Principal and ensuring the smooth day-to-day functioning of the school.

The Administrative Assistant plays a critical role in managing student information systems, supporting budgeting processes, overseeing attendance reporting, coordinating office operations, and planning major school events. This position requires sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

• Oversee daily operations of the main office to ensure efficiency and exceptional customer service
• Supervise and coordinate office staff and workflows
• Support budgeting and financial processes in collaboration with the Principal and district administration
• Order and manage office supplies, equipment, and general office needs
• Coordinate building use and maintain related documentation
• Manage vehicle records and community use of school facilities
• Coordinate and submit required state and district attendance and enrollment reports
• Maintain accurate student records in compliance with federal, state, and district regulations
• Track and process staff attendance, time slips, and payroll documentation
• Ensure strict confidentiality of all student, personnel, and school records

• Manage and maintain the Student Information System (SIS), including enrollment, scheduling, grade storage and report cards
• Ensure accuracy and integrity of all school data systems
• Provide support and troubleshooting assistance to staff

• Manage the Principal's calendar, including meetings, appointments, and events
• Coordinate the school-wide annual calendar
• Serve as a liaison between the Principal and students, families, staff, community members, and local media (as directed)

• Maintain accurate and confidential program records
• Coordinate and schedule Kindergarten Registration

• Coordinate logistics for major school events (e.g., graduation, Trimester Celebrations, assemblies)
• Collaborate with faculty advisors and district leadership to ensure successful event execution
• Participate in cross-training and provide coverage for other administrative support staff as needed
  
  Maintain a collaborative, team-oriented approach to school operations
• Attend relevant professional development and training

• High school diploma required;
  Associate's or Bachelor's degree preferred
• Minimum of three (3) years of progressively responsible administrative support experience, preferably in a school setting
• Experience with student information systems and budget management preferred

• Exceptional organizational and time-management skills
• Strong attention to detail and ability to manage multiple priorities
• Proficiency with Google Workspace and other office technologies
• Experience with SIS and financial/accounting systems
• Strong written and verbal communication skills
• Demonstrated leadership and supervisory abilities
• Ability to exercise sound judgment and maintain confidentiality

• Ability to work in an office setting with extended periods of sitting
• Ability to move throughout the building as needed
• Ability to lift up to 20 pounds

This is a 12-month, 8-hour-per-day position and is part of the AFSCME Local  bargaining unit. Salary, work year, hours, and working conditions are established by the collective bargaining agreement.

• Salary: $28.82/hour
• Benefits:
  Health and Dental Insurance

For more information, please contact Beth Johnson, Principal, at  or via email at bjohnson.

Regional School District No. 1 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.