Secretary ; Part-Time); Hybrid

Do you have experience above the routine clerk level in office support or secretarial work? Join our team as a Secretary 1 to make an impact and lead with excellence!

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is now hiring for a part‑time Secretary 1 to join their team!

• FACILITY: DMHAS Office of the Commissioner (OOC)
• LOCATION:
  
  1000 Silver Street, Middletown, CT
• UNIT:
  Young Adult Services (YAS)
• SCHEDULE:
  
  Part‑Time, 34 Hours per Week, First Shift
• Monday – Thursday 9:00am-4:30pm (including lunch and breaks)
• Friday 9:00am-3:30pm (including lunch and breaks)
• POSITION NUMBER: 101906

• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities
• A healthy work/life balance to all employees

• Schedule meetings and take and transcribe minutes accurately;
• Compile and enter data;
• Organize and process billing information;
• Answer phones and organize offices;
• Order supplies and file accurately;
• Create formats for letters, memos, and other documents; and
• Assist with developing reports for YAS staff and/or YAS leadership to be distributed to internal and external entities.

DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

In a state agency this class is accountable for performing a full range of secretarial support functions.

TYPING:

• Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
• Proofreads for content;
• Edits using knowledge of grammar, punctuation and spelling.

FILING:

• Designs office filing systems;
• Organizes and maintains files (including confidential files);
• Maintains, updates and reviews reference materials and manuals.

CORRESPONDENCE:

• Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgment letters) for supervisor's signature.

REPORT WRITING:

• Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).

INTERPERSONAL:

• Greets and directs visitors;
• Answers phones and takes messages;
• Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).

PROCESSING:

• Scans correspondence;
• Pulls and attaches related materials;
• Reviews, routes and prioritizes mail.

SECRETARY:

• Arranges and coordinates meetings (including space and equipment);
• Writes minutes of meetings, lectures, conferences, etc. from rough draft;
• Takes notes and/or meeting minutes;
• Prepares expense accounts;
• Makes travel arrangements.

OFFICE MANAGEMENT:

• Maintains an inventory of supplies and equipment;
• Orders supplies when necessary;
• Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
• Maintains time and attendance records;

Performs related duties as required

• Considerable knowledge of office systems and procedures;
• proper grammar, punctuation and spelling;
• Knowledge of business communications;
• business math;
• Skills interpersonal skills;
• oral and written communication skills;
• Ability to schedule and prioritize office workflow;
• operate office equipment which includes computers, tablets, and other electronic equipment;
• operate office suite software;
• take notes (shorthand, speed writing or other method acceptable to the supervisor).

Two (2) years of experience above the routine clerk level in office support or secretarial work.

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

• Experience with Healthcare Privacy and confidentiality regulatory requirements
• Experience…