Project Associate

Project Associate

UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.

UNDP positions itself as a development partner that brings global knowledge, through a multi-sectoral approach – the key comparative advantage of UNDP - and concentrates its work on three programmatic fields: i) Inclusive and Sustainable Growth, ii) Inclusive and Democratic Governance, iii) Climate Change and Environment.

The Shifting to Zero Waste Against Pollution (SWAP) Initiative aims to reduce chemical pollution in the value chain and improve resource efficiency by supporting pilot cities in emerging economies and Least Developed Countries towards a zero-waste vision in line with green chemistry, circular economy, and waste hierarchy principles for sustainable production and consumption. The comprehensive approach of the Initiative will be implemented in five cities:
Freetown (Sierra Leone), Kocaeli (Türkiye), Montevideo (Uruguay), Tunis (Tunisia), and Tianjin (China). The total GEF-provided activity budget for the project is USD 28,035,000.

The Project Associate (PA) will allocate 100% of his/her time to the Shifting to Zero Waste Against Pollution (SWAP) Initiative Project for the whole project's duration. PA will assist the Project Manager and Project Field Coordinator in fulfilling his/her duties and tasks. The PA will be responsible for supporting day-to-day implementation of project activities, drafting progress reports and output-related substantial documentation, as well as liaising with the donor and national and international stakeholders at the institutional level.

PA will also provide assistance to other key experts or relevant stakeholders, as deemed necessary by the Project Manager and Project Field Coordinator.

Project planning and AWP formulation:

• Provide inputs to the preparation of AWPs under the guidance of the Project Manager and Project Field Coordinator.

• Support the preparation of the annual budgets and procurement plans of the Project under the coordination of Project Manager, Project Field Coordinator and Projects Implementation Administrator.

• Make periodic revisions of AWPs and procurement plans of the Project in consultation with the Project Manager and Project Field Coordinator.

Timely and effective implementation of the project:

• Provide general administrative support to ensure the smooth running of the project management.

• Provide project logistic support to the Project Manager and short-term consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of study tour, etc.).

• Support the control of budget expenditures by preparing payment documents, Daily Subsistence Allowance (DSA) documents for the project staff and reviewing financial reports.

• Control the usage of non-expendable equipment (record keeping, drawing up regular inventories).

• Keep regular contact with project experts and consultants to inform them about the project details and changes.

• Provide English translation as required.

• Draft Terms of References, and other administrative documentation for procurement of goods, services, and consultancies.

• Provide logistical support to the project staff and project consultants, inter alia, for travel arrangements.

• During the visits of foreign experts, manages their visa support, transportation, hotel accommodation etc.

• Support project experts during the implementation and monitoring of site-based joint activities with local stakeholders.

• File and archive all relevant correspondence and project-related documents (tender dossiers, proposals, technical reports, evaluation reports etc.).

• Support the organization and logistical preparation of project activities as directed by the Project Manager and Project Field Coordinator.

• Coordinates implementation with, and between, the project partners, ensuring effective information flows between partners.

• Organize the Project Steering Committee meetings.

• Organize and coordinate project meetings, reviews and site visits.

• Organize project events (meetings,…