Event Producer​/Jr Event Producer

Event Producer / Jr Event Producer

Full Time – Norwalk, CT, US

Requisition

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
• Minimum of 3 years of professional experience in event production, catering, or hospitality management for Event Producer. If less experience you can be considered for a more Jr. position.
• Demonstrated success managing multiple large‑scale or high‑profile events from planning to execution.
• Excellent interpersonal skills to collaborate effectively with diverse internal and external stakeholders.

• Experience in a fast‑paced agency or hospitality group environment.
• Certification in event planning or project management (e.g., CMP, PMP).
• Familiarity with Cvent, Eventbrite, or similar event management platforms.
• Knowledge of current trends in event design, technology, and experiential marketing.

Event Producer:

The Event Producer is responsible for end‑to‑end planning, coordination, and execution of ONTHEMARC events - from proposal through post‑event evaluation - delivering brand‑aligned, operationally precise experiences for clients and guests.

Reports to the Director of Production and partners closely with Sales, Operations, Culinary, and Service to ensure seamless delivery and exceptional experiences.

• Develop comprehensive event plans that align scope, timelines, budgets, and resource needs from booking through completion.
• Coordinate all production needs post‑booking with consideration for venue look, feel, décor, and guest flow.
• Create floor plans, Run of Show documents, and detailed execution materials that ensure accurate, organized delivery.
• Complete packing lists to ensure accurate pack‑outs, efficient load‑ins, and smooth returns.

• Serve as the primary point of contact for assigned events from booking through post‑event evaluation.
• Maintain email correspondence with clients from booking through event completion, confirming logistics and managing expectations.
• Manage client relationships throughout the planning process, ensuring a clear, responsive, and professional experience.
• Proactively maintain repeat client relationships and request post‑event reviews across relevant platforms.
• Schedule and conduct tastings for current and prospective clients, capturing feedback and confirming next steps.
• Accompany Sales Managers on client walk‑throughs and support event advancement through clear follow‑up and documentation.

• Generate proposals, BEOs, invoices, and contracts via Tripleseat, ensuring accuracy, approvals, and timely distribution.
• Manage changes and client requests by updating documentation promptly and maintaining clear version control.
• Track budget‑related details and confirm final deliverables with internal teams to ensure what’s sold is what’s executed.

• Coordinate and source all rentals for events, ensuring items match specifications, brand standards, and event requirements.
• Liaise with outside vendors aligned with the OTM brand to ensure consistent, high‑quality service delivery.
• Confirm vendor schedules, deliveries, pickups, and setup requirements, resolving issues early to protect timelines.
• Meet rental companies for deliveries as needed, verifying accuracy and addressing discrepancies on‑site.

• Create staffing position sheets and day‑of communications that set clear roles, timing, and expectations.
• Serve as an Event Captain for assigned events or communicate all event information to the Event Captain responsible for day‑of execution.
• Oversee setup, execution, and breakdown to ensure adherence to timelines, design standards, and client expectations.
• Manage staff on‑site as needed to support logistics, pace of service, and overall event flow.
• Troubleshoot on‑site challenges with composure and efficiency, escalating appropriately while protecting the guest experience.

• Provide clerical, record‑keeping, and office support as needed; support other…