Cash Operations Specialist

JOB SUMMARY

The Cash Operations Specialist (Financial Assistant
2) serves as the primary financial administrator in the Office of the Bursar for University departmental deposits, responsible for daily reconciliation of incoming funds between the University’s bank accounts and the State and University general ledger systems. Also monitors departments’ compliance with State statutes for depositing and provides training assistance to University staff for depositing and cash handling.

• Responsible for reconciling and recording all departmental receipts received in the University’s bank accounts with entries in the University and State accounting systems, ensuring accuracy, completeness and compliance with the University and State regulations. Requires complete understanding of the flow of funds throughout the University and to the State.
• Independently works with departments, the State Treasurer’s Office, and third-party vendors such as Global Payments and American Express to resolve any discrepancies.
• Verifies all cash, check, and credit card deposits comply with general State of Connecticut depositing statutes and have required supporting documentation. Independently researches and resolves any discrepancies.
• Creates and maintains accurate fiscal records for State deposit receipts on behalf of the University.
• Determines and initiates daily movement of funds between university bank accounts as well as daily transfers to the State Treasurer’s account. Records transfers within the University’s accounting system and provides supporting documentation.
• Identifies incoming wire transfers by communicating with University departments, students, and outside vendors.
• Responds to credit card chargebacks, working with the individual departments as needed to obtain proper documentation.
• Reconciles activity and remits payment for monthly credit card processor invoices.
• Assists with administration of prepaid card program, handling requests for new cards and replenishment of funding account.
• Aids and guides depositors regarding proper cash handling policies and procedures.
• Presents in-person or virtual trainings annually and as needed.
• Monitors Cash Operations' shared email and assists departments with general questions on depositing.
• Verifies all departmental deposits received by Cash Operations and completes daily end-of-day deposits in the University’s accounting system.
• Reviews all new and/or updated international vendor beneficiary accounts and outgoing Accounts Payable international wires in the wire payment platform for accuracy and completes the final step to initiate transfer of funds.
• Supports and acts as a backup for other Cash Operations employees as needed.
• Provides and compiles reports as requested.

• Bachelor’s degree in Business Administration or related field and two to three years of related professional experience OR equivalent combination of education and experience.
• Demonstrated excellent organizational skills and high level of attention to detail.
• Ability to independently process high volumes of transactions efficiently and accurately to meet regulatory compliance requirements.
• Ability to analytically research and resolve problems in a timely manner and independently.
• Excellent interpersonal skills with the ability to provide a high level of customer service and establish strong working relationships.
• Efficient in Microsoft Office products with advanced skills using Microsoft Excel.

• Bachelor’s degree in Business Administration or related field.
• Four to five years of related professional administrative experience.
• Previous experience in a university or college setting.
• Demonstrated knowledge of cash handling function.
• Experience with conducting presentations and trainings, in person or virtually.
• Knowledge of relevant Connecticut General Statutes and/or cash procedures in a higher education environment.
• Knowledge of Kuali Financial System, People Soft Student Admin, CORE-CT, and/or Cash Pro.

This is a full-time, permanent position. The University offers a competitive salary, and outstanding benefits,…