Payroll and Leaves Coordinator

Payroll and Leaves Coordinator - JOB # 14302

• Position Type:
  Administration (Certified)
• Date Posted: 8/26/2026
• Location:
  
  River Street School
  - Windsor
• Closing Date: 09/09/2026

Since 1966, the Capitol Region Education Council (CREC) has been dedicated to providing innovative, high-quality, and cost-effective educational programs and services to meet the diverse needs of children and adults in Greater Hartford. Serving 33 member districts and reaching additional communities statewide, CREC supports approximately 12,000 students annually through more than 120 educational programs. Our offerings include professional learning and coaching for educators, specialized programming for students with diverse needs, and PreK-12 education across 16 interdistrict magnet schools.

Additionally, CREC provides school construction, operations, and cooperative business services, while also delivering programs that help adults build real, job-ready skills.

The Payroll and Leaves Coordinator III is responsible for coordinating and maintaining accurate employee timekeeping records and supporting payroll processing activities at the site level. This position serves as the primary contact for attendance, time reporting, and payroll-related data collection, ensuring employee work hours, absences, leave usage, and supplemental pay information are accurately recorded and submitted in accordance with CREC policies, collective bargaining agreements, and applicable regulations.

The Payroll and Leaves Coordinator works closely with program leadership, CREC Payroll, CREC Business Services, and employees to verify payroll information, resolve discrepancies, monitor compliance with timekeeping procedures, and support timely and accurate compensation.

• Oversee department workflows, ensuring efficiency and alignment with organizational goals.
• Develop, implement, and refine standard operating procedures for consistency and compliance.
• Support and specialize in a specific set of tasks, responsibilities, or projects.
• Supervise, train, and mentor staff.
• Conduct performance evaluations, provide feedback, and collaboratively develop goals with staff.
• Coordinate and process biweekly payroll for all assigned employees, ensuring timely, accurate, and compliant payroll administration in accordance with organizational policies, collective bargaining agreements, and applicable federal and state regulations.
• Maintain and audit employee payroll records, entering, reviewing, and updating payroll and personnel data to ensure the integrity, accuracy, and completeness of payroll information.
• Manage employee leave administration, including tracking leaves of absence, workers' compensation-related absences, and associated medical appointments; ensure accurate timekeeping, coding, documentation, and reporting.
• Partner closely with the Staffing Coordinator and school leadership to monitor attendance trends, communicate staffing needs, and support daily operational coverage requirements.
• Reconcile employee leave balances and payroll data by accurately managing information between Munis, Time Clock Plus, and other applicable systems, identifying discrepancies and implementing timely corrections.
• Develop, document, and maintain standardized operating procedures for payroll processing, leave administration, workers' compensation tracking, and related business processes to ensure consistency, compliance, and operational efficiency.
• Serve as the primary school-based liaison to Human Resources/Payroll, facilitating effective communication and resolution of employee inquiries related to payroll, benefits, leave administration, and timekeeping.
• Prepare, analyze, and distribute payroll, attendance, and leave reports; verify data accuracy; identify trends or discrepancies; and provide information to support informed decision-making.
• Deliver high-quality, responsive customer service to employees by addressing payroll questions clearly, resolving issues promptly, and ensuring a positive and professional experience.
• Maintain confidentiality and follow established payroll procedures and timelines.
• Ensure processes align with evolving business needs and best practices.
• Comply with all company policies and procedures.
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position has supervisory responsibilities.

• Problem Solving
  - Identifies and resolves problems promptly;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in group problem-solving situations;
  Uses reason even when dealing with emotional topics.
• Customer Service
  - Manages difficult or emotional customer situations;
  Responds promptly to customer needs;
  Solicits customer feedback to improve service;
  Responds to requests for service and assistance;
  Meets commitments.
• Delegation
  - Delegates work…