Part Time Purchasing Manager

VACANCY NOTICE

Date Available:

Immediately After Filled

Closing Date: 06/12/2026

The Purchasing Manager provides district-wide leadership and support for purchasing, procurement, and contract compliance functions for Branford Public Schools. This position is responsible for ensuring that all purchasing activities comply with applicable local, state, and federal regulations while promoting efficient, cost-effective procurement practices. The Purchasing Manager collaborates with district administrators, school leaders, vendors, and business office staff to support bid development, vendor compliance, purchasing workflows, and procurement oversight.

• Support district-wide purchasing and procurement operations in accordance with Board of Education policies and applicable laws and regulations.
• Provide technical guidance and support to administrators and staff regarding purchasing procedures, procurement requirements, and workflow processes.
• Assist departments and schools in identifying cost-effective purchasing solutions and resolving procurement-related issues.

• Lead the development, coordination, and evaluation of formal bids, mini-bids, Requests for Proposals (RFPs), and related procurement documents.
• Ensure compliance with Connecticut public school purchasing requirements and district procurement policies.
• Assist with vendor selection processes, bid analysis, and procurement recommendations.
• Support contract preparation and documentation processes related to district purchasing activities.

• Monitor procurement activities to ensure compliance with local, state, and federal purchasing regulations, including grant‑funded expenditures.
• Review and audit purchase orders, contracts, and related documentation for compliance and accuracy.
• Maintain documentation and records related to purchasing and procurement activities.
• Assist with preparation for audits and financial reviews related to procurement and purchasing functions.

• Establish and maintain vendor management procedures and records.
• Monitor vendor insurance certificates, required disclosures, and compliance documentation.
• Assist with maintaining vendor performance records and contract tracking systems.
• Serve as a liaison with vendors regarding procurement requirements, documentation, and compliance matters.

• Collaborate with district administrators, business office personnel, and school staff to improve purchasing workflows and operational efficiency.
• Assist with implementation and communication of purchasing procedures and best practices.
• Provide support for procurement-related reporting and operational projects as assigned.

• Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, or related field.
• Experience in purchasing, procurement, business operations, or public‑sector finance.
• Experience with public school purchasing and Connecticut procurement regulations preferred.

• Knowledge of purchasing, procurement, and contract administration practices.
• Knowledge of public‑sector procurement regulations and compliance requirements preferred.
• Strong organizational, analytical, and problem‑solving skills.
• Ability to analyze purchasing data, contracts, and compliance documentation.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with district staff, vendors, and community partners.
• Proficiency in Microsoft Office Suite, Google Suite, and financial management software systems.
• Ability to manage multiple priorities and meet deadlines independently.

The physical and work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work is primarily performed in an office environment with regular use of computers and office equipment. The employee is regularly required to sit, stand, walk, communicate, and perform repetitive motions associated with computer and office work. Occasional lifting and/or moving of office materials and supplies may be required. The work environment is generally office-based with moderate noise levels and regular interaction with district staff and vendors.

The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every duty performed in this position. Additional duties may be assigned.

Bilingual English/Spanish candidates encouraged to apply.