Assistant Director of Facilities and Operations

Assistant Director of Facilities and Operations

Reporting to the Director of Facilities and Operations, the Assistant Director provides district-wide leadership, supervision, and management of assigned operational functions, personnel, programs, and projects. The Assistant Director serves as a member of the Facilities and Operations leadership team and is responsible for ensuring the effective execution of operational priorities that support safe, efficient, and high-quality learning environments. The Assistant Director assists in the administration of district facilities, infrastructure, operational services, capital projects, maintenance programs, safety initiatives, technology systems, transportation services, food service operations, and other operational functions as assigned by the Director.

Areas of responsibility may be modified based on district needs, organizational priorities, and the strengths of the administrative team. The Assistant Director may be assigned responsibility for any operational division, department, program, project, initiative, facility, system, service, or personnel group under the supervision of the Director of Facilities and Operations. Areas of responsibility may be assigned, reassigned, expanded, or modified based upon district needs, organizational priorities, workload distribution, employee expertise, and the direction of the Director of Facilities and Operations.

The position supervises assigned personnel, oversees operational performance, supports budget administration, ensures regulatory compliance, coordinates projects and initiatives, and serves as a key liaison among schools, district leadership, municipal partners, contractors, and service providers.

Qualifications:

Experience in facilities management, building maintenance, or a related technical field; or equivalent combination of education and experience. Minimum of three (5) years of experience supervising custodial, facilities, or building operations staff. Experience in standardized facilities, custodial and janitorial best practices. Valid Connecticut driver's license required. Experience in a public school setting and/or unionized environment preferred.

Essential Duties and Responsibilities The essential functions or duties listed below are the primary functions and duties of the classification. There may be other types of work that may be performed and the omission of a particular duty or function does not exclude that duty or function from the classification provided that the duty or function is similar in work, related to the work or logically assigned to the classification.

• Assists the Director of Facilities and Operations in implementing district operational goals, priorities, and performance standards.
• Provides leadership and direct supervision to assigned operational personnel and programs.
• Supervises staff selection, evaluation, professional development, and performance management activities in accordance with district policy and applicable collective bargaining agreements.
• Oversees assigned operational functions and ensures effective service delivery, responsiveness, and continuous improvement.
• Assists in the development, administration, and monitoring of operational budgets within Board-approved appropriations.
• Coordinates procurement activities, contract administration, vendor relationships, and purchasing processes within assigned areas of responsibility.
• Assists with planning, coordination, and oversight of capital projects, facility improvements, infrastructure initiatives, and operational modernization efforts.
• Oversees implementation of preventive maintenance programs, work order systems, inspections, and corrective action plans within assigned operational areas.
• Conducts facility and operational assessments to identify needs, recommend improvements, and support long-range planning efforts.
• Ensures compliance with applicable federal, state, and local laws, regulations, codes, permits, and district policies.
• Ensures compliance with chemical hygiene and asbestos laws and regulations.
• Supports district-wide emergency preparedness, safety initiatives, security programs, and operational continuity planning.
• Collaborates with building principals and district administrators to ensure operational systems effectively support instructional programming and school-level needs.
• Serves as a liaison with contractors, consultants, municipal officials, regulatory agencies, and service providers.
• Prepares reports, recommendations, presentations, and other materials for the Director of Facilities and Operations and Superintendent as requested.
• Supports strategic planning, organizational improvement initiatives, and operational restructuring efforts as directed.

Additional Duties Performs other duties and special projects as assigned by the Director of Facilities and Operations, Superintendent of Schools, or their designee. Assumes responsibility for operational functions, personnel, programs, projects, facilities, systems, or…