Grants and Foundation Relations Specialist

Location: Whitneyville

ALBERTUS MAGNUS COLLEGE Grants and Foundation Relations Specialist Department:
Advancement

Reports To:

Director of Advancement Operations Albertus Magnus College:

Founded in 1925, Albertus Magnus College has thrived through the dedication of individuals across academic and administrative roles, all committed to advancing the College’s mission and upholding the four pillars of the Dominican Tradition:
Study, Prayer, Community, and Service. Today, Albertus Magnus stands as a vibrant example of modern higher education.

Position Summary The Grants and Foundation Relations Specialist plays a critical role in strengthening the College’s ability to secure and steward external funding by serving as the central coordinator for the grant lifecycle, including proposal development, submission, and post-award reporting for foundation, state, local, and federal funding opportunities. This role enhances operational efficiency and supports the growth of sustainable external funding streams.

Reporting to the Director of Advancement Operations, with a dotted-line relationship to the Vice President for Academic Affairs, the Specialist works collaboratively across departments to ensure compliance, strengthen stewardship, and support effective grant implementation.

Position Summary The Grants and Foundation Relations Specialist plays a critical role in strengthening the College’s ability to secure and steward external funding by serving as the central coordinator for the grant lifecycle, including proposal development, submission, and post-award reporting for foundation, state, local, and federal funding opportunities. This role enhances operational efficiency and supports the growth of sustainable external funding streams.

Reporting to the Director of Advancement Operations, with a dotted-line relationship to the Vice President for Academic Affairs, the Specialist works collaboratively across departments to ensure compliance, strengthen stewardship, and support effective grant implementation.

Essential Duties and Responsibilities Proposal Coordination Manage proposal development timelines and internal workflows to ensure timely submission of complete and competitive applications across foundation, state, local, and federal opportunities

Serve as the point of contact for the College’s external grant consultant, facilitating information sharing and coordination for large-scale and federal proposals

Coordinate and organize all submission materials, ensuring accuracy, consistency, and compliance with funder requirements

Develop and maintain a centralized grants calendar to track deadlines, submissions, and key milestones

Draft, edit, and support the development of grant proposals in collaboration with internal stakeholders; partner with the College’s external grant consultant on large-scale and federal proposals

Ensure adherence to funder guidelines and institutional approval processes throughout the proposal cycle

Foundation Proposal Development Research and identify foundation funding opportunities aligned with College priorities, including grants and philanthropic gifts

Develop, draft, and submit proposals for smaller and mid-level foundation grants

Create program white papers and reusable core narrative content that can be adapted for foundation proposals

Post-Award Management Monitor reporting requirements, deadlines, and deliverables for active grants and foundation commitments

Coordinate the preparation of narrative and financial reports in collaboration with Finance and Academic Affairs partners

Support stewardship, implementation, and reporting of foundation grants and gifts, including follow-up and impact documentation

Maintain centralized records and tracking systems for all active and historical grants

Other

Support continuous improvement of internal grant processes and tracking systems

Contribute to Advancement Division initiatives, including fundraising, stewardship, donor engagement, and participation in Advancement events

Other duties as assigned by Advancement leadership

Qualifications and

Education:

Bachelor’s degree required

Minimum of 2 years of experience in grant writing, development, or nonprofit fundraising preferred

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