Operations Support Specialist - Conroe, TX

Job Description

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

• Monitor and track all project revenue to ensure timely billing and accuracy.
• Devise and implement strategies to reduce unbilled days.
• Implement and maintain procedures for outstanding invoices at set trigger points (ex. 30 days - retrieve backup/contact customer AP/investigate issues/resolve or contact sales).
• Investigate all aged AR, work with admins to secure proper support, work with customer to secure payment, work with sales if additional support is required, track progress on payment for each invoice.

• Go through bills to audit coding, verify process controls, investigate issues, ensure timely processing.

• Monitor job activity and provide managers feedback on movement and future estimates to budget spending.
• Provide feedback and insight on potential cost saving opportunities.

• Provide admin personnel ERP training and support when needed.
• Provide P&L (cost & revenue) review and buildout to regional managers and others as needed.

• Perform system cleanup of RNV, SNI, Intransit, Open PO’s, etc.

• Complete various tasks depending on business needs or VP/manager requests. These are broad in nature and generally require daily attention.

• Compile and complete weekly and monthly P&Ls for each cost center. Provide verbiage to support variances and highlight issues each week/month.
• Bridge major changes MoM as well as changes against prior forecasts.
• Report, track and post intercompany transactions.
• Review all costs posted to general ledger in detail. Audit accuracy and legitimacy of all entries; if illegitimate, track down transaction originators to review posting and determine validity.
• Monitor and review all unbilled system revenue. Question aged revenue, work with admins to get resolved.

• Provide weekly, monthly, quarterly, yearly forecasts for each P&L and Balance sheet account by individual business unit.
• Report and forecast any additional costs or revenue outside of normal activity.
• Lead multiple meetings with sales and operations to gather intel for upcoming year.
• Compile data and provide comprehensive review.
• Input all estimates by P&L account and balance sheet.
• Forecast all revenue by customer.

• Track performance against plan, advise any opportunities to improve.
• Track and provide all equipment utilizations (work with distribution).
• Maintain AR reports by customer.
• Complete YTD revenue by customer by product as per Sales team requests.
• Track and advise on working capital performance as well as strategies to improve.
• Track and monitor payroll costs and manhours, audit personnel to ensure direct labor is billed back to the customer if possible.
• Complete quarterly staff report/QoQ bridge reports.
• Monitor vehicle fleet fuel and maintenance activity, generate reporting for district managers to review.
• Generate and analyze cost report each week and sit with district manager to ensure costs are properly accounted for, necessary, legitimate, and accurate.
• Prepare accrual packet for accounting to accrue all unbilled revenue or expenses at month end.
• Unbilled / MMRU - Investigate aged projects that are left open and unbilled.
• Track Market Share and other market health metrics.
• Perform additional reporting as needed by managers or VP’s, generally daily.

• Monitor current and future OES charges to properly size inventory and/or mitigate upcoming OES hits. Site balance inventory globally whenever possible.

• Review and verify all asset existence versus TAT.
• Track active asset locations to ensure equipment is properly accounted for.

• Trac…