Campus Special Education Management System; SEMS​/eSTAR Clerk; position

Campus Based Special Education Management System (SEMS)/eSTAR Clerk (50% position)

JOB STATUS: OPEN POSTING DATE: 02/05/2026 CLOSING DATE: 02/19/2026 04:00 PM POSTING NUMBER: 051909

LOCATION:

Clark Intermediate - 080

POSITION TITLE:

Campus Based Special Education Management System (SEMS)/eSTAR Clerk (50% position)

JOB DESCRIPTION:

Ensure efficient operation of school special education office as well as provide clerical services for school's assessment specialists/ speech pathologist, 504 Coordinator and LPAC Coordinator, maintains inventory records of special education materials and equipment assigned to the campus.

DUTIES and RESPONSIBILITIES:

* Set up, maintain and record all special education/LPAC/504 student information under the direction of the campus assessment specialists/speech pathologist, 504 Coordinator and LPAC Coordinator.

* Maintain current special education/504/LPAC eligibility folders by updating information each time there is a meeting or parent correspondence.

* Gather information from all Admission, Review and Dismissal (ARD), Language Proficiency Assessment Committee (LPAC), Section 504 meetings and proof for completion of parts.

* Schedule, complete and send all required parent notices, and document correspondence in the student eligibility folders.

* Notify all staff of meetings in a timely manner.

* Monitor the dissemination of relevant portions of the plans to required staff and secure documentation of their receipt of the information.

* Copy and send home copies to parents as directed by the assessment specialist/speech pathologist/ 504 Coordinator, LPAC Coordinator.

* Assist central personnel in obtaining information from campus files.

* Maintain current rosters and reports as may be requested in order to aid program management.

* Run PEIMS reports and compares to the system reports to assure accuracy of data in both systems.

* Assists with checking in materials and equipment when they arrive on campus, disseminate the material/equipment to the appropriate staff and maintains records of what the campus has ordered and received.

* Send documentation to the central office special education department verifying receipt of materials.

* Demonstrate dependability and punctuality by exercising regular attendance and promptness.

* Maintain confidentiality of student records.

* Receive incoming calls, take reliable messages, and route to appropriate staff.

* Other duties as assigned.

EXPERIENCE:

* One to three years secretarial experience

QUALIFICATIONS:

Education/Certification:

* High school diploma or GED

Special Knowledge/

Skills:

* Proficient typing, word processing, and file maintenance skills

* Experience managing SPED records/paperwork

* Effective organizational, communication, and interpersonal skills

* Ability to use personal computer and software to develop spreadsheets, databases, and word processing documents

* Knowledge of the ARD process and its components

CONTACT INFORMATION:

Mental Demands/ Physical Demands/Environmental Factors:
Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Moderate standing, bending, and stooping. Frequent sitting, typing, and clerical work.

APPLY TO:

To apply for this position, click "login" above. Additionally, once you've logged into your Win Ocular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Principals/Directors have requested no telephone calls, please.

GROUP / GRADE: 5-6 SALARY:

Pay grade: AS-3 - Minimum hourly rate - $16.00

DAYS: 183

START DATE:

School Year