Secretary​/Administration

Job Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
• Update handbooks, policy manuals, and other documents as assigned.
• Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.
• Prepare materials for Board of Trustees meetings.
• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records, including leave requests and reports, and submit in accordance with district procedures.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities, including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Assist staff, parents, and community as needed.
• Maintain confidentiality of information.
• Other duties as assigned.

• One to three years secretarial experience

• High school diploma or GED

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use personal computer and software to develop spreadsheets, databases and word processing documents
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Effective organizational, communication, and interpersonal skills
• Basic math skills

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.

Lifting:
Occasional light lifting and carrying (less than 15 pounds).

Environment:
May work prolonged or irregular hours; occasional district wide travel.

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress.

Admin Multi-Tiered System of Supports

Pay Plan: AS-5 - Minimum hourly rate: $18.75