Campus Special Education Management System; SEMS Clerk

Campus Based Special Education Management System (SEMS) Clerk

JOB STATUS: OPEN POSTING DATE: 05/22/2026 POSTING NUMBER: 053797

LOCATION:

Admin Special Education - 877

POSITION TITLE:

Campus Based Special Education Management System (SEMS) Clerk

JOB DESCRIPTION:

Ensure efficient operation of school special education office, provide clerical services for school's assessment specialists/ speech pathologist, maintains inventory records of special education materials and equipment assigned to the campus.

DUTIES and RESPONSIBILITIES:

Set up, maintain and record all special education student information under the direction of the assessment specialists/speech pathologist.

Maintain current special education eligibility folders by updating information each time there is an ARD, parent correspondence or a Full Individual Evaluation (FIE) is reviewed.

Gather information from all Admission, Review and Dismissal (ARD) meetings and proof for completion of parts.

Schedule, complete and send all required parent ARD notices, and document correspondence in the student eligibility folders.

Notify all staff of ARD meetings in a timely manner.

Monitor the dissemination of relevant portions of the IEP to required staff and secure documentation of their receipt of the information.

Copy ARD and FIE reports and send home copies to parents as directed by the assessment specialist/speech pathologist.

Assist central personnel in obtaining information from campus files.

Maintain current rosters and reports as may be requested in order to aid program management.

Run PEIMS reports and compare to the Special Education management system reports to assure accuracy of data in both systems.

Assist with checking in materials and equipment when they arrive on campus, disseminate the material/equipment to the appropriate staff and maintains records of what the campus has ordered and received.

Send documentation to the central office Special Education Department verifying receipt of materials.

Demonstrate dependability and punctuality by exercising regular attendance and promptness.

Maintain confidentiality of student records and sensitive information.

Receive incoming calls, take reliable messages, and route to appropriate staff.

Other duties as assigned.

EXPERIENCE:

• One to three years secretarial experience

QUALIFICATIONS:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient typing, word processing, and file maintenance skills
• Experience managing SPED records/paperwork
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing documents
• Knowledge of the ARD process and its components

CONTACT INFORMATION:
Mental Demands/ Physical Demands/Environmental Factors: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress.

Moderate standing, bending, and stooping. Frequent sitting, typing, and clerical work.
APPLY TO:

To apply for this position, click "login" above. Additionally, once you've logged into your Win Ocular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors/Administrators have requested no telephone calls, please.
SALARY:
Pay grade: AS-3 - Minimum hourly rate - $16.00
DAYS: 183

START DATE:

School Year