PEIMS Clerk​/Intermediate

Overview

The PEIMS clerk is to keep an accurate account of campus membership and attendance for use in state funding. Since state funding is based on attendance information, the PEIMS clerk is personally accountable for the accuracy of the attendance data. Additionally, the PEIMS clerk is responsible for providing the information necessary for daily building control.

• Gather and record information on a daily basis for attendance.
• Keep all information in computer current through continuous updating on computer.
• Converse with parents to assist in determining residence requirements and establishment of zone information.
• Maintain a complete and accurate set of books for ADA and Pupil Accounting to serve as audit records for state funding.
• Take count of enrollment daily and determine “no shows”.
• Compile “no-show” list and drop these students from computer.
• Register all new students.
• Register pre-registered latecomers and issue schedules of classes to these students.
• Update class rolls for all homerooms.
• Collect teacher absence reports each period and compile a list for principals’ use in “building control”.
• Enter all new students in the system.
• Withdraw students: process withdrawal form; check library for clearance; check for school insurance; check all textbooks for clearance.
• Process all requests for records.
• Refer students to administration for attendance problems.
• Maintain a full accounting record of all attendance records for state audit and state aid. Keep daily summary of membership and attendance; transmit daily absences for cumulative record of absences; balance all output from Principal’s Report with manual records in our office; collect and hold 2nd period teacher reports.
• Retain and store all documents required for audit by the district and/or State.
• Maintain close communication with Campus Attendance Liaison to keep Central Administration informed of membership and attendance figures.
• Enter all new students’ demographic information in computer and transmit information.
• Remove all withdrawn students from computer to maintain current membership.
• Daily reconciliation of membership.
• Enter any changes throughout the year of demographic information in computer.
• Key in any additional information for entire student body as requested for Pupil Accounting.
• Enter into computer all special population information.
• Meet deadlines as established by Coordinator of PEIMS to comply with TEA deadlines.
• Obtain and maintain all information as required by TEA and District Policy.
• Must have an overall understanding of special population programs.
• Must calculate and provide membership counts as requested.
• Forward records as requests are received.
• Send requests for records when a new student enrolls.
• Maintain confidentiality.
• Other duties as assigned.

• Three to five years school related work
• Familiarization with school operations and procedures
• Three years computer experience

Education/Certification:

• High School Diploma or GED

Special Knowledge/

Skills:

• Deadline sensitive
• Meeting students, public and parents
• Flexible

Mental Demands/ Physical Demands/Environmental Factors: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Moderate standing, bending, and stooping. Frequent sitting, typing, and clerical work.