Administrative Assistant

Position: Administrative Assistant 2
Company Summary The SJRA is a public entity whose mission is to develop, conserve, and protect the water resources of the San Jacinto River basin. Its primary purpose is to implement long-term, regional projects related to water supply and water quality. SJRA delivers raw water to both municipal and industrial consumers and provides water treatment and wastewater services through the ownership, operation, and maintenance of infrastructure including reservoirs, groundwater wells, surface water and wastewater treatment plants, pump stations, lift stations, and miles of open channel and conveyance systems.

Position Summary The Administrative Assistant 2 provides an all encompassing level of administrative support to the Technical Services Department by performing routine clerical and administrative functions such as composing correspondence, composing and reviewing miscellaneous and technical agreements, creating presentations, generating reports and other documents. This role is also responsible for maintaining information in databases and paper and electronic files, and conducting research.

This role oversees the scheduling of meetings and conference calls, as well as performs other general administrative tasks.

Composes, types, and edits various routine and technical level documents.

Proofreads/reviews copy, agreements and other documents for spelling, grammar, punctuation, layout, and compliance with SJRA standards, and makes appropriate revisions; responsible for accuracy and clarity of final copy.

Maintains electronic and physical records and filing systems.

Creates and/or maintains technical spreadsheets, presentations and databases.

Collects, sorts, distributes, and prepares outgoing mail or courier deliveries.

Coordinates and gathers a variety of data to generate reports and distribute.

Generates and submits requisitions for purchase orders. Receives invoices applied against purchase orders and tracks the costs in the department budget.

Participates in internal and external routine meetings, prepares meeting agendas, and records and distributes meeting minutes as necessary.

Schedules and organizes activities such as meetings, travel, conference attendance, training, and other department activities for all staff of the Department and/or Division.

Participates in the planning and coordinating of department events, providing support in the setup and tear down of meeting essentials; maintains meeting room calendars and all communication with other departments regarding meeting room arrangements. Identifies the need for food orders and places them accordingly.

Acts as a liaison with other departments; handles non-routine information and explains policies when necessary.

Collects, sorts, distributes, and prepares outgoing mail or courier deliveries.

Works independently and within a team on special nonrecurring and ongoing projects; organizes and prioritizes responsibilities to achieve goals under minimal supervision.

Performs other duties deemed appropriate and as assigned by his/her direct supervisor, appropriate Department/Division Manager, the appropriate Senior Manager, or the General Manager, including duties outside of regular business hours.

This position is classified as secondary essential personnel. The individual holding this position will be required to work as required in (1) preparation for an emergency event and/or (2) during recovery from an emergency event as directed by their direct supervisor, Department/Division Manager, the appropriate Senior Level Manager, or the General Manager.

Benefits

SJRA offers a comprehensive benefits package which includes:

Health Dental Vision Life  insurance

Tuition assistance

Paid Time Off Retirement Savings Plan in which SJRA contributes 8% automatically and matches up to an additional 4% of the employee's contribution.

Requirements High School Diploma or equivalent is required.

Associate’s degree is preferred. Equivalent combination of education and experience considered.

At least 4 years of Administrative Assistance experience; experience in business, engineering, construction, and/or legal field is desirable. Must have experience with creating and managing databases; creating and managing detailed technical spreadsheets, charts and graphs in Microsoft Excel; proficiently composing correspondence, forms, templates, and other documents using Microsoft Word; and creating professional presentations in Microsoft PowerPoint.

Preferred experience with Adobe and filing documents and correspondences in electronic document storage software such as SharePoint and Procore.

Texas Driver's License with Insurable driving record Required.
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