Registrar; High School

The main function of the Registrar is the processing of all incoming and outgoing students’ records.

• Enroll new students, prepare cumulative folders for Counselor.
• Process withdrawals, prepare permanent records for storage.
• Must be able to converse with parents to assist in determining residence/zone
• Register latecomers and issue schedule of classes to these students.
• Enter all new students in system
• Process all requests for records, forwarding records as necessary
• Enter all new students’ demographic information in computer and transmit information
• Remove all withdrawn students from computer to maintain current membership
• Daily reconciliation of membership
• Enter demographic changes throughout the year to student data base on computer
• Send request for records when a new student enrolls
• Withdraw students:
  Process withdrawal form;
  Check library for clearance;
  Check for school insurance;
  Check all textbooks for clearance;
  Leaver code information maintained
• New Students:
  Request records from previous school;
  Prepare transcripts for Counselor’s approval;
  Inform student of immunizations required;
  Notify attendance office;
  Inform appropriate personnel of special populations needs
• Withdrawn Students:
  Prepare withdrawal form, notify attendance office;
  Send transcripts, health record, and test scores to requesting school.
• Prepare Transcripts:
  Make copies of transcripts per request;
  Send official transcripts;
  Post test scores and grades to transcripts.
• Verify information requested by institutions, military, businesses, government agencies, and educational facilities.
• Assist parents, teachers, students, and all others during summer office hours.
• Maintain confidentiality.
• Other duties as assigned.

• One to three years school related work
• Familiarization with school operations and procedures

Education/Certification:

• High School diploma or GED

Special Knowledge/

Skills:

• Deadline sensitive
• Meeting students, public and parents

Maintain emotional control under stress. Ability to communicate effectively (verbal and written); interpret policy, procedures, and data. Moderate standing, bending, stooping, and heavy lifting. Frequent sitting and typing. Repetitive hand motions; prolonged use of computer.

9th Grade

Pay Grade: AS-6 - Minimum hourly rate - $21.00.