Executive Assistant – President

Responsibilities

• Manage the President’s inbox by triaging messages, drafting responses, routing requests, and escalating only those requiring executive judgment.
• Maintain high standards of written communication, including clarity, tone, grammar, and professionalism.
• Proactively manage calendar scheduling, resolve conflicts, and protect time for deep, strategic work.
• Develop templates and repeatable responses for common communication needs.
• Assist with operating and managing the President’s Commitment Tracking System (CTS) using Microsoft To Do.
• Prepare routine documents for review and signature.
• Leverage Microsoft 365 tools (Outlook, Teams, SharePoint, One Drive, Word, Excel, PowerPoint) to improve consistency and efficiency.
• Identify recurring inefficiencies, time leaks, and process breakdowns. Recommend and implement system improvements, templates, checklists, and workflows.

• Executive Assistant experience supporting C‑suite executives, including the President and Executive Leadership Team.
• Exceptional written and verbal communication skills with strong attention to detail and grammar.
• Proven experience managing calendars, inboxes, and multiple competing priorities.
• High level of discretion and ability to handle confidential information responsibly.
• Strong organizational and follow‑up skills with a commitment to accuracy.
• Proficiency with Microsoft Office 365 tools.
• Ability to anticipate needs, exercise judgment, and work independently.
• Advanced Microsoft 365 skills (Outlook rules, Teams/SharePoint organization, PowerPoint support). Prefer experience working with a family‑owned/private company.
• Experience with Power Automate and workflow automation.
• Familiarity with task and commitment management systems.
• Power BI experience for basic dashboards or reporting.
• Process improvement or systems‑thinking mindset.