Secretary​/Administration Anticipated

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Job Posting – Secretary/Administration Anticipated

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Secretary/Administration Anticipated

JOB STATUS: OPEN

POSTING DATE: 07/29/2026

CLOSING DATE: 08/11/2026 04:00 PM

POSTING NUMBER: 054789

LOCATION:

Admin Federal Programs & Grants - 851

POSITION TITLE:

Secretary/Administration Anticipated

Organize and manage the routine work activities of the designated central office administrator.

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
• Update handbooks, policy manuals, and other documents as assigned.
• Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.
• Prepare materials for Board of Trustees meetings.
• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Assist staff, parents, and community as needed.
• Maintain confidentiality of information.
• Other duties as assigned.

• One to three years secretarial experience

• High school diploma or GED

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use personal computer and software to develop spreadsheets, databases and word processing documents
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Effective organizational, communication, and interpersonal skills
• Basic math skills

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district wide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Pay Plan: AS-5 - Minimum hourly rate - $ 18.75.