Assistant Administrator

Job Description

Job Description

Executive Administrative Manager

Location:

Conroe, TX 77304 Job Type: Full-time

Schedule:

Monday through Friday Pay: $25–$50 per hour, depending on experience and qualifications

We are seeking an experienced, highly organized, and customer-focused Executive Administrative Manager This position combines executive administrative support, inside sales, inventory management, shipment tracking, accounting assistance, and customer service.

• Bachelor’s degree in business, Administration, Accounting, Management, Sales, Marketing, or a related field is required.
• Strong and stable work history.
• Excellent work ethic, dependability, professionalism, and integrity.
• Previous experience in administrative management, inside sales, executive support, or office operations.
• Strong Microsoft Excel, spreadsheet management, and data-entry skills.
• Experience preparing quotes, processing orders, and communicating with customers.
• Knowledge of basic accounting, invoicing, accounts payable, and accounts receivable.
• Understanding of inventory management, shipment tracking, and logistics.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Professional references and employment verification may be required.

• Provide high-level administrative support to executives and management.
• Respond to customer calls, emails, inquiries, and quote requests.
• Follow up on sales leads, quotes, orders, and customer requests.
• Build and maintain relationships with new and existing customers.
• Prepare quotes, purchase orders, invoices, spreadsheets, and reports.
• Process customer orders accurately and provide status updates.
• Track steel inventory, materials, orders, and product movement.
• Monitor incoming and outgoing shipments and delivery schedules.
• Coordinate with customers, vendors, warehouse staff, and freight companies.
• Assist with billing, accounts payable, accounts receivable, and payment tracking.
• Research and resolve discrepancies involving inventory, pricing, shipments, and invoices.
• Maintain accurate and confidential customer, company, and financial records.
• Perform additional administrative, sales, and operational duties as needed.

• Experience in the steel, metals, manufacturing, industrial, or construction-materials industry.
• Knowledge of steel products, measurements, pricing, and inventory.
• Experience using accounting, inventory, CRM, or ERP software.
• Knowledge of purchasing, freight, logistics, and shipping documentation.

Company Description

Important HVAC Construction company in the Houston Area.

Important HVAC Construction company in the Houston Area.