Office Administrator

Denali Water Solutions LLC is seeking an Office Administrator to support daily operations in our environmental services office. This role manages phones, mail, scheduling, and office supplies while maintaining accurate records, data entry, and basic AP/AR support. You'll coordinate with field, logistics, and compliance teams to ensure timely reporting and documentation for sustainable biosolids and organic residuals projects. The ideal candidate is detail-oriented, organized, safety-focused, and comfortable working in a fast-paced, mission-driven utilities and energy environment dedicated to resource recovery and environmental compliance.

Responsibilities

• Manage reception duties including phones, mail, and visitor coordination
• Maintain office supplies, filing systems, and general office organization
• Perform accurate data entry into internal systems, databases, and logs
• Support basic accounts payable/receivable processing and invoice tracking
• Prepare, proofread, and format reports, correspondence, and compliance documents
• Schedule meetings, coordinate calendars, and arrange travel for staff
• Liaise with field, logistics, and compliance teams to ensure timely documentation
• Assist with safety and regulatory documentation related to environmental operations
• Support onboarding paperwork and training logistics for new hires
• Maintain confidential records in line with company and regulatory requirements

Required Skills

• Office administration
• Records management
• Calendar and meeting coordination
• Accounts payable and receivable support
• Document preparation and proofreading
• MS Office (Word, Excel, Outlook, Power
• Point)
• Database or ERP data entry
• Basic bookkeeping
• Travel and logistics coordination
• Customer service and communication