Procurement Inventory Coordinator

Job Description

Job Description

Department:
Production / Operations

Reports To:

Production Manager

Direct Reports:
None (individual contributor)

• Source, evaluate, and select suppliers/vendors based on quality, price, and delivery capabilities.
• Obtain and analyze quotes, proposals, and bids from suppliers.
• Negotiate contractual terms and conditions with suppliers to ensure favorable pricing and terms.
• Create purchase orders and contracts for approved purchases.
• Collaborate with executives to understand their procurement needs and requirements.
• Conduct market research to identify potential suppliers and stay updated on industry trends and pricing.
• Perform purchase order receipts.

• Develop and maintain strong relationships with suppliers, ensuring open lines of communication.
• Monitor supplier performance and address any issues or concerns promptly.
• Conduct regular supplier evaluations and audits to assess quality, delivery, and overall performance.
• Collaborate with suppliers to resolve any disputes or discrepancies in a timely manner.
• Identify opportunities for cost savings and process improvements through vendor consolidation or negotiation.
• Process and verify vendor invoices against purchase orders and receipts (three-way match), and route approved invoices to Finance for payment.

• Analyze inventory levels and usage to determine optimal reorder points and quantities.
• Coordinate with internal teams to forecast demand and ensure adequate stock levels.
• Place orders for inventory replenishment and track delivery schedules.
• Monitor inventory levels to minimize excess or obsolete stock.
• Work closely with the warehouse and logistics teams to ensure accurate and timely receipt of goods.
• Perform systematic inventory progression of vendor-supplied products.
• Create sales orders for goods and services.
• Own the cycle count program and inventory reconciliation.
• Maintain pricing accuracy and provide price lists for goods and services.
• Perform sales of non-technical items (patient brochures, neck pillows, etc.).

• Monitor and communicate with customers until shipment is delivered.
• Notify customers of shipment of goods with tracking information.

• Ensure compliance with company policies, procedures, and ethical standards in all purchasing activities.
• Maintain accurate records of purchases, contracts, price lists, and supplier information.
• Resolve any discrepancies or issues related to vendor invoicing.
• Provide purchasing and purchase-order spend reporting as appropriate.

• Bachelor's degree in business, supply chain management, or a related field preferred.
• Proven experience as a Purchasing Agent or in a similar procurement role.
• Strong analytical and problem-solving skills.
• Excellent negotiation and communication skills.
• Proficient in using procurement software and other relevant tools.
• MISys and Maintain X preferred.
• Knowledge of sourcing and procurement best practices.
• Familiarity with inventory management principles.
• Detail-oriented and able to work with a high level of accuracy.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong organizational and time management skills.
• Ability to build and maintain strong relationships with suppliers and stakeholders.
• Understanding of legal and contractual terms and conditions related to procurement.

|
Employee Development |
Level of Supervision |
Years of Experience |
Procurement & Inventory Coordinator, I | Typically reports to a supervisor or team leader. | 0-1
| Procurement & Inventory Coordinator, II | Gaining or has attained full proficiency in a specific area of discipline. | 1-3
| Procurement & Inventory Coordinator, III | Gaining or has attained full proficiency in a specific area of discipline. | 3-5