Document Control Specialist

Job Summary

We are seeking a highly organized and detail-oriented Document Control Specialist to join our team. This role will focus on managing documentation for external submission to customers, third parties, and various state agencies. The position ensures accuracy, consistency, and timely distribution of all required submittals and final documentation packages in accordance with project and certification requirements.

• Prepare and submit final documentation packages (Data Books/Quality Data Packages/IOMs) which include spec sheets, MTRs, inspection reports, change notices, AS BUILT drawing packages, and other required materials per purchase order or project requirements.
• Manage in-process submittals, utilizing company templates and submitting documents through customer web portals or document control systems.
• Coordinate and submit monthly reports to each state and third‑party agency in alignment with their specific certification program requirements.
• Submit state approval packages following release from the Engineering department.
• Work cross‑functionally with Project Managers, Engineers, and Project Coordinators across multiple locations (Houston, Conroe, Brookfield, Youngstown) to gather and organize required documentation.
• Ensure documentation practices align with Quality department standards to maintain consistency and accuracy across all project submittals.

• High school diploma or GED required.
• Three years’ experience in document control, quality, or project coordination required.
• Familiarity with technical documentation such as spec sheets, inspection reports, and engineering drawings required.
• Ability to manage multiple priorities and work with cross‑functional teams required.
• Strong organizational skills and attention to detail required.
• Proficient in Microsoft Office Suite; experience with document control systems and customer portals required.
• Alignment with company core values required.
• Any other assignments given by management.

• Medical, dental, vision, HSA, term life, AD&D, STD, LTD.
• 100% medical premium paid by Panelmatic for employee‑only coverage.
• 80% Panelmatic‑paid / 20% employee‑paid dependent coverage.
• 401(k) contributions matched 100% up to 4%.
• Scholarships, educational reimbursement, paid volunteerism, and professional development.
• PTO and paid holidays.
• Career advancement opportunities.
• Competitive wages.
• Family‑friendly environment with average employee tenure above five years.