Payroll Coordinator

## Payroll Coordinator Apply locations:
Converse, TXtime type:
Full time posted on:
Posted Todayjob requisition :
JR100928
** Job Overview:
** Essential Duties and Responsibilities Payroll Administration
* Collect, review, validate, and process weekly employee time records.
* Ensure labor hours are accurately coded to the appropriate jobs, cost codes, and labor classifications.
* Prepare and submit payroll data for weekly payroll processing within established deadlines.
* Review time records for completeness and identify discrepancies requiring correction prior to payroll submission.
* Assist employees and supervisors in resolving payroll-related timekeeping issues.

Timekeeping Administration
* Maintain daily timekeeping records for hourly direct labor employees.
* Monitor employee clock-in/clock-out activity through company-approved timekeeping systems and software applications.
* Assist employees with proper use of company timekeeping applications, mobile software, and clock-in procedures.
* Ensure employee time is reported accurately and in compliance with company policy.
* Follow up with supervisors regarding missing, incomplete, or inaccurate time records.

Reporting & Data Management
* Prepare and maintain daily labor, payroll, and timekeeping reports.
* Update and distribute payroll status reports to Finance and Operations.
* Assist with labor cost reporting and workforce utilization tracking.
* Maintain accurate payroll documentation and supporting records.
* Perform data entry related to payroll, labor reporting, and compliance tracking.

Paid Time Off Administration
* Track employee Paid Time Off (PTO) balances.
* Process PTO requests in accordance with company policies.
* Maintain PTO calendars and scheduling records.
* Coordinate calendar invitations and scheduling associated with approved leave.

Per Diem Administration
* Assist with administration of company per diem programs.
* Enter and maintain per diem eligibility and payment data.
* Prepare routine compliance reports supporting company per diem policies.
* Identify discrepancies requiring management review.
* Assist Finance leadership with documentation supporting internal audits and compliance reviews.

Operational Support
* Collaborate daily with Operations Management, Construction Managers, Project Managers, Administrative personnel, and Finance staff.
* Provide excellent customer service to field employees regarding time reporting, payroll questions, and payroll submission requirements.
* Support implementation of improvements to payroll, reporting, and timekeeping processes.
* Maintain confidentiality of payroll and employee information.

Qualifications Required
* High school diploma or equivalent.
* Minimum of 2 years of administrative, payroll, accounting, finance, or timekeeping experience.
* Strong Microsoft Excel, Outlook, and Office Suite skills.
* Excellent organizational and time management abilities.
* Strong attention to detail with high levels of accuracy.
* Ability to prioritize multiple deadlines in a fast-paced environment.
* Excellent verbal and written communication skills.
* Ability to maintain confidential information.

Preferred
* Associate’s degree in Accounting, Finance, Business Administration, or related field.
* Experience supporting weekly payroll for a construction, telecommunications, utility, or field services organization.
* Experience with electronic timekeeping systems and payroll software.
* Experience with ERP, payroll, or workforce management systems.

Knowledge, Skills & Abilities
* Understanding of payroll processes and labor reporting.
* Working knowledge of job costing and labor coding principles.
* Strong analytical and problem-solving skills.
* Ability to identify discrepancies and resolve issues independently.
* Strong customer service orientation when assisting field employees.
* Ability to collaborate effectively across multiple departments.
* Ability to work independently while meeting critical payroll deadlines.

Physical Requirements
* Primarily office-based work with extended periods of sitting and computer use.
* Occasionally lift up to 20 pounds.
* Ability to communicate effectively by phone, email, and in person.

Work Environment
* Office…