Payroll Coordinator

Payroll Administrator

Essential Duties and Responsibilities

Payroll Administration

Collect, review, validate, and process weekly employee time records.

Ensure labor hours are accurately coded to the appropriate jobs, cost codes, and labor classifications.

Prepare and submit payroll data for weekly payroll processing within established deadlines.

Review time records for completeness and identify discrepancies requiring correction prior to payroll submission.

Assist employees and supervisors in resolving payroll-related timekeeping issues.

Timekeeping Administration

Maintain daily timekeeping records for hourly direct labor employees.

Monitor employee clock-in/clock-out activity through company-approved timekeeping systems and software applications.

Assist employees with proper use of company timekeeping applications, mobile software, and clock-in procedures.

Ensure employee time is reported accurately and in compliance with company policy.

Follow up with supervisors regarding missing, incomplete, or inaccurate time records.

Reporting & Data Management

Prepare and maintain daily labor, payroll, and timekeeping reports.

Update and distribute payroll status reports to Finance and Operations.

Assist with labor cost reporting and workforce utilization tracking.

Maintain accurate payroll documentation and supporting records.

Perform data entry related to payroll, labor reporting, and compliance tracking.

Paid Time Off Administration

Track employee Paid Time Off (PTO) balances.

Process PTO requests in accordance with company policies.

Maintain PTO calendars and scheduling records.

Coordinate calendar invitations and scheduling associated with approved leave.

Per Diem Administration

Assist with administration of company per diem programs.

Enter and maintain per diem eligibility and payment data.

Prepare routine compliance reports supporting company per diem policies.

Identify discrepancies requiring management review.

Assist Finance leadership with documentation supporting internal audits and compliance reviews.

Operational Support

Collaborate daily with Operations Management, Construction Managers, Project Managers, Administrative personnel, and Finance staff.

Provide excellent customer service to field employees regarding time reporting, payroll questions, and payroll submission requirements.

Support implementation of improvements to payroll, reporting, and timekeeping processes.

Maintain confidentiality of payroll and employee information.

Qualifications

Required

High school diploma or equivalent.

Minimum of 2 years of administrative, payroll, accounting, finance, or timekeeping experience.

Strong Microsoft Excel, Outlook, and Office Suite skills.

Excellent organizational and time management abilities.

Strong attention to detail with high levels of accuracy.

Ability to prioritize multiple deadlines in a fast-paced environment.

Excellent verbal and written communication skills.

Ability to maintain confidential information.

Preferred

Associate's degree in Accounting, Finance, Business Administration, or related field.

Experience supporting weekly payroll for a construction, telecommunications, utility, or field services organization.

Experience with electronic timekeeping systems and payroll software.

Experience with ERP, payroll, or workforce management systems.

Knowledge, Skills & Abilities

Understanding of payroll processes and labor reporting.

Working knowledge of job costing and labor coding principles.

Strong analytical and problem-solving skills.

Ability to identify discrepancies and resolve issues independently.

Strong customer service orientation when assisting field employees.

Ability to collaborate effectively across multiple departments.

Ability to work independently while meeting critical payroll deadlines.

Physical Requirements

Primarily office-based work with extended periods of sitting and computer use.

Occasionally lift up to 20 pounds.

Ability to communicate effectively by phone, email, and in person.

Work Environment

Office environment with frequent interaction with field operations personnel.

Occasional extended hours may be required during payroll processing periods or month-end reporting.

Fast-paced environment with multiple competing priorities and strict deadlines.

Key Success Factors

Successful candidates will demonstrate:

Exceptional accuracy and attention to detail.

Strong sense of urgency around payroll deadlines.

Professional communication with employees at all organizational levels.

Ability to build productive working relationships with Operations and Finance.

Commitment to confidentiality, integrity, and continuous process improvement.

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Overview

Primoris Services Corporation (Primoris) is ranked in the top 10% of the prestigious Top 600 Specialty Contractors List by Engineering…