Reconciliation Clerk

Job Description Reconciliation Clerk

All applicants must have a smart phone or tablet with internet access and location capabilities.

General Statement:
While this position specifies responsibilities, requirements and duties in certain areas, this person is an employee of Independent Living Services, Inc. and will be expected to respond to such requests not specifically contained herein. This person must maintain the attitude that he/she works for the total organization, and as such, exhibits proper cooperation, enthusiasm and interest in all areas deemed necessary for the continuing success of the ILS programs.

Knowledge of all policies and procedures of ILS and related corporations of Creative Living, Inc. and Sheltered Living Services, Inc. is required. Knowledge of agency services and support system is required.

Job Summary:

The Reconciliation Clerk works directly under the supervision of the Accounting Manager. This position performs general office duties. Position will involve computer use of various programs, i.e., Excel/Access/Microsoft Word. They will perform related responsibilities as required or assigned. This position requires familiarity with ILS Policies and Procedures, both business and program related. This person needs a general knowledge of services to people with developmental disabilities and knowledge of DDS policies.

This position falls under the employee classification as Category VI - Casual.

General duties and guiding principles:

• Focus first on the person being served, and understand that my role will require flexibility, creativity, and commitment.
• Know and respect the values of the people I support and facilitate their expression of choices related to those values.
• Provide advocacy when the individual's preferences, needs, or talents are neglected or overlooked.
• Encourage growth and recognize the autonomy of the individuals receiving services while also being attentive reducing their risk of harm.
• Develop relationships with the individuals I support that are respectful, based on mutual trust, and that maintains professional boundaries.
• Help individuals I support understand and express their rights and responsibilities.
• Recognize that each individual has potential for lifelong learning and growth.
• Be conscious of my own values and how they influence my professional decisions.
• Maintain competency in my profession through continued learning and attending and being an active participant in staff meetings and trainings.
• Assume responsibility and accountability for my actions and decisions.
• Recognize the importance of modeling valued behaviors to co-workers, individuals receiving services, and the community at large.
• Practice responsible work habits.
• Being on time for work.
• Completing all necessary documentation to assure compliance with all state and federal regulations.
• Maintaining strict confidentiality for all consumer information, and facility operations.

• Reconcile checkbooks and registers.
• Reconcile CLI payroll account monthly.
• Write checks and maintain ILS Tenant Cash and CLI Tenant Cash Accounts.
• Assist Financial Director, Accounting Manager or Executive Director as requested.
• Other financial duties as assigned.

• Provide backup to HUD Specialist, as needed i.e. prepare monthly HAPS, rent rolls.
• Provide backup to management assistant, as needed i.e. answer phone, handle walk‑in traffic, process mail.
• Maintain confidential information at all times.
• Perform other duties as assigned.
• Attend in‑service training and/or retraining requirements as scheduled.

This job description is not intended to be all-inclusive, and employee will also perform other reasonable related job duties as assigned.

This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.

Associates degree or higher; proficient in Excel;
Experience in Peach Tree, Sage Software, and experience with bank reconciliations preferred; have basic knowledge of general office skills and equipment i.e. typing, computer, filing, calculator, copy & fax machine, etc.; must be able to perform word processing activities; communicate clearly with people through good verbal and writing skills; and be able to do occasional lifting up to 20 pounds.

(See Employee Handbook - Section 201 and 201-A. Benefits eligibility depends on category classification and hours worked.)

Independent Living Services is an equal opportunity employer and does not discriminate on the basis of race, color, age, orientation, religion, disability, ethnicity, origin, marital status, or veteran status.