Fiscal Support Analyst - Department of Music

Fiscal Support Analyst – Department of Music

Position:
Onsite

The Fiscal Support Analyst is responsible for performing a wide variety of fiscal related tasks that are standard or regular support duties within an assigned department or program and for researching financial data and preparing reports. This position is governed by Generally Accepted Accounting Principles, state and federal laws, and agency/institution policy.

• Manage Departmental Budgets for the 22 music department indexes
• Ensure department is in full compliance with all financial and inventory policies
• Handle all financial correspondence and paperwork
• Liaise with the budget office, student accounts, inventory compliance, with regard to Departmental Finances
• Liaise with the UCA Foundation on all financial Foundation matters dealing with Music Departmental Funds
• Maintain all Music Department financial records (both paper and electronic)
• Keep the Chair informed of all financial dealings
• Liaise with Inventory Control on all Music inventory
• Manage and maintain all Music Department inventory documentation
• Manage and maintain all key inventory documentation
• Manage all deposits to UCA Foundation music department funds
• Manage all UCA music department & UCA foundation vendors
• Liaise with faculty concerning all departmental purchasing
• Complete all requisitions for purchase orders
• Manage multiple UCA Music Department purchase credit cards
• Receive all items in Banner
• Submit all invoices to UCA Accounts Payable for payment, including international wire transfers
• Submit all Funds Requests to the UCA Foundation
• Coordinate Faculty/ensemble, Student Travel and Guest Artist Travel
• Complete and submit all department travel reimbursements
• Manage Chair’s Travel Credit Card
• Approve all student worker timesheets both manual and in Self‑Service
• Back‑up for Administrative Specialist when out of office
• Other duties as assigned

Knowledge of accounting principles and database management; knowledge of software applications; knowledge of applicable laws, regulations, and policies of assigned section; knowledge of customer service techniques; ability to comprehend and assimilate technical and business related documents; ability to apply policies and procedures and other applicable regulations associated with assigned department or program; ability to conduct research, perform quantitative quality assurance reviews, and prepare reports.

• Knowledge of the organization and administration of higher education
• Knowledge of state, federal, and university rules, regulations and procedures
• Ability to work in a diverse and dynamic environment
• Ability to work collaboratively and independently with common goals as a part of a team
• Ability to make sound judgments
• Effective interpersonal communication, writing and organizational abilities
• Civility in all interactions
• Demonstrate effective follow‑up

The formal education equivalent of a bachelor’s degree in general business, finance, or a related field.

• University contributions to health, dental, life and disability insurance
• 80% tuition waivers for employees and their families
• 12 official holidays, immediate leave accrual
• Retirement program with university contributions of 10% of employee salary
• Health and wellness incentives; access to sports and cultural activities on campus for the family; free gym membership and equipment rentals

The University of Central Arkansas is an equal opportunity institution. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.