Administrative Assistant, Undergraduate Programs

Posting Details

Posting Summary

Classification Title Administrative Assistant Classification Code AA75 Pay Grade GEN
06 Subject to Drug/Alcohol Testing Guidelines No Subject to Credit Check No Internal Title Administrative Assistant, Undergraduate Programs Department Marine Science Position Type PCLS - Slotted Classified Full or Part Time Full-Time Basis 12 mo. Hours per week 37.5 hours per week Normal Work Schedule M-TH 8:00am-5:00pm and F 8:00am-12:30pm Job Details

Coastal Carolina University is currently accepting applications for the following full-time position:
Administrative Assistant, Undergraduate Programs for Marine Science.

The Administrative Assistant to the Chair of the Department of Marine Science and Associate Chair of Undergraduate Programs is responsible for overseeing and maintaining departmental budgets, office management, student enrollment management, personnel, procurement, and travel functions; assist faculty, students, and parents; generally, assist with and monitor all departmental activities. To work as a team with the Administrative Assistant - Graduate Programs for the Department of Marine Science

How to Apply:

Interested candidates may apply online at (Use the "Apply for this Job" box below). Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.

Requirements:
High school diploma or equivalent. Five (5) years of related work experience. Equivalent education, training and experience may be considered.

Preferred:
Bachelor's degree and experience in an academic setting.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master's degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

The Gupta College of Science works to provide a premier and experience-driven STEM education to all of its students. The college's approach weaves together a strong liberal arts core, engaged STEM pedagogy, and high-impact practices associated with experiential learning to provide the highest quality STEM education possible. As one of the largest colleges at the University, the Gupta College of Science offers an impressive array of distinctive undergraduate degree programs, focused concentrations, and minors along with master's and doctoral degree programs.

The college is committed to providing students and faculty with cutting-edge scientific equipment, instrumentation, and marine vessels for both teaching and research purposes.

The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other "protected veteran," as defined by law.

Coastal Carolina University is an EO/AA employer.

Administrative Assistant (AA75//FTE-S01121P), full-time position with benefits. SC State Pay Grade: GEN
06. Salary range: $37,200.00 (minimum) - $48,300.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university.

Duties include, but not limited to:

Serves as departmental Administrative Assistant and liaison for MSCI undergraduate programs; handles various correspondence with faculty, staff, current and prospective students, alumni, parents, and the general public; coordinates prospective student visits, disseminates departmental information to staff and students; schedules room reservations; coordinates tutoring and student worker schedules.

Coordinates and performs fiscal management activities, monitors and maintains departmental undergraduate programs and grant budgets in consultation with faculty PIs and accounting functions; initiates and organizes budget requests; responds to budget audits. Coordinates and performs personnel management activities; interviews, trains, supervises, and mentors student office workers and part-time/temporary employees including hourly van drivers; prepares and oversees all hiring and salary paperwork for the Marine Science undergraduate programs in conjunction with the HR Service Center Rep.

Ensures van drivers, professors,…