Administrative Assistant for Finance Office

Position Summary The Finance & Human Resources Assistant provides administrative support to the Finance and Human Resources departments while helping maintain the financial integrity and operational efficiency of the school. This position assists with accounting functions, payroll preparation, employee records, benefits administration, compliance reporting, purchasing, and general office support. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and enjoys working in a fast-paced educational environment.

Finance & Accounting Assist with accounts payable

Prepare bank deposits and maintain financial records.

Reconcile credit card statements and expense reports.

Assist with monthly financial reconciliations.

Maintain tuition and fee records as directed.

Prepare spreadsheets and financial reports.

Assist with annual budget preparation and financial audits.

File and maintain accounting documentation.

Support purchasing and inventory tracking.

Human Resources Maintain confidential employee personnel files.

Assist with new hire onboarding and employee orientation.

Prepare employment documents and personnel forms.

Process background checks and employment verifications.

Maintain employee benefit enrollment and changes.

Track employee certifications, training, and required documentation.

Support compliance with federal, state, and local employment regulations.

Administrative Support Answer phones and greet visitors professionally.

Assist parents, faculty, staff, and vendors.

Maintain filing systems and electronic records.

Prepare correspondence, reports, and meeting materials.

Assist with special projects assigned by the Finance Director or Head of School.

Perform other duties as assigned

Qualifications

Associate's degree in Accounting, Business Administration, Human Resources, or related field preferred.

Minimum of 2 years of accounting, finance, HR, or administrative experience.

Experience in a school or nonprofit environment preferred.

Knowledge of basic accounting principles.

Proficiency with Microsoft Office, Google Workspace.

Experience with accounting, payroll, and Quickbooks desktop software preferred.

Excellent written and verbal communication skills.

Strong organizational and time management skills.

Ability to maintain confidentiality with sensitive financial and personnel information.

Strong attention to detail and accuracy.

Ability to prioritize multiple tasks and meet deadlines.
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