Administrative Manager; PT

Rockdale County Sheriff's Office Job Description

This position is responsible for providing highly responsible administrative work for the Sheriff's Office and assists the employee's assigned bureau with civil, administrative and clerical tasks. The position is responsible for compiling and providing information to agency staff, preparing and maintaining records and reports, providing customer service and maintaining files related to his/her job assignment. The position works under general supervision independently developing work methods and systems.

Major Duties:

• Completes special projects by organizing and coordinating information and requirements; planning, arranging and meeting schedules; monitoring results.
• Composes and prepares various documents as required for the job assignment.
• Maintains files and information needed to prepare correspondence/reports that require research of records, compose letters; proofreads and edits documents prepared in the Sheriff's Office.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
• Contributes to team effort by accomplishing related results as needed.
• Resolves administrative problems by coordinating preparation of reports, analyzing data and identifying solutions.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Performs other related duties as required.

Knowledge Required by the Position:

• Thorough knowledge of Sheriff's Office policies and procedures as well as applicable legal practices, policies and procedures necessary in the completion of daily responsibilities.
• Knowledge of efficient time management and organizational practices to include scheduling, prioritizing and delegating responsibility as needed.
• Knowledge of Georgia open records, record maintenance and retention laws.
• Ability to handle multiple interruptions and adjustments to priorities throughout day.
• Ability to establish and maintain effective working relationships with co-workers, law enforcement officers and the general public.
• Ability to deal with the general public in person or by phone, as well as employees of the various county offices in all types of contacts arising during daily work activities.
• Ability to maintain strict confidentiality.

Other Position Specifics

Supervisory Controls:
The bureau commander or his/her designee of the bureau the employee is designated assigns work in terms of agency goals and objectives. Work is reviewed through observation, reports and conversations about activities.

Guidelines:
Guidelines include applicable laws, ordinances, rules, regulations and standard operating procedures related to public safety communications and law enforcement standards. These guidelines require sound judgment and interpretation in application.

Personal Contacts:
Contacts are typically with the public, co-workers, law enforcement officers, county employees and employees from other governments and agencies.

Purpose of Contacts:
Contacts are typically to give and exchange information, resolve problems and provide services.

Physical Demands:
Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis and considerable dexterity in operating office equipment.

Work Environment:
The work is typically performed in an office.

Supervisory and Management Responsibility:
None.

Minimum Qualifications:

• High school diploma or equivalent.
• Associate degree in a related field preferred.
• Three years of related experience.
• May be required to demonstrate data entry skills through the completion of a skills test during the preemployment process.
• Equivalent combination of education and experience.

Position Content:
This position classification is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Anticipated

Hours:

25 hrs. Temporary - Length of Assignment:
Up to one (1) year