HydroX - Conyers, GA QHSE Administrative Specialist

QHSE Administrative Specialist

Location:

Conyers, Georgia Department:
Environmental, Health, Safety & Training (QHSE)

Employment Type:

Full-Time

• QHSE Administrative Support Provide administrative and organizational support to the QHSE team and department leadership.
• Maintain QHSE files, records, reports, spreadsheets, logs, and other departmental documentation.
• Assist with scheduling, coordination, data entry, document preparation, and general departmental correspondence.
• Track outstanding documentation, action items, and administrative requirements and follow through to completion.
• Support the preparation and organization of information needed for meetings, audits, training, reporting, and other QHSE activities.
• Maintain accurate and confidential records in accordance with company procedures.
• Assist with special projects and other administrative assignments as needed.
• Identify administrative needs and take initiative rather than waiting for continual direction.
• Collections Support Conduct professional and courteous follow-up with customers regarding outstanding invoices and account balances.
• Make outbound collection calls and send appropriate follow-up correspondence.
• Maintain accurate documentation of collection activities, customer commitments, and account status.
• Work collaboratively with internal departments to research and help resolve billing or payment discrepancies.
• Follow up consistently on outstanding items while maintaining a diplomatic and customer-focused approach.
• Escalate unresolved or sensitive collection matters to the appropriate team member when necessary.

• Previous experience in administrative support, collections, accounts receivable, office coordination, or a similar professional environment.
• Strong administrative, organizational, and follow-through skills.
• Professional and diplomatic telephone presence, particularly when discussing outstanding balances.
• Ability to be persistent and results-oriented without compromising customer relationships.
• Demonstrated ability to work independently with minimal supervision.
• Strong attention to detail and commitment to maintaining accurate records.
• Ability to prioritize multiple responsibilities and manage deadlines effectively.
• Strong written and verbal communication skills.
• Comfortable working with Microsoft Office applications and learning internal business systems.
• Dependable, professional, collaborative, and willing to support the broader needs of the team.

• Experience supporting QHSE, safety, environmental, construction, industrial, transportation, utilities, or field-service operations is a plus but not required.
• Previous collections, accounts receivable, billing, or customer account follow-up experience is preferred.
• Experience maintaining documentation, reports, spreadsheets, compliance records, or other detail-oriented administrative materials.

The strongest candidate will be someone who can own their work without needing constant direction. You should be comfortable picking up the phone, professionally pursuing outstanding payments, keeping administrative details organized, and following an issue through until it is resolved. We are looking for someone who understands that persistence and professionalism can coexist. The right person will know when to follow up, when to ask questions, when to elevate an issue, and when to simply take initiative and get the job done.

This is not intended to be a stagnant administrative position. The role provides exposure to QHSE operations and broader business functions, creating opportunities to develop additional skills and take on greater responsibilities over time. The organization has demonstrated a commitment to promoting from within, making this an excellent opportunity for someone looking to establish themselves, contribute to the team, and build a longer-term career.

This position is based in Conyers, Georgia and requires in-office attendance five days per week. Candidates should be able to reliably commute to the Conyers location.