Accounts Receivable Specialist

Overview

Dover Food Retail (DFR) is seeking an Accounts Receivable Specialist at Conyer, GA. This role focuses on providing timely and accurate invoicing, supporting collections, shipping, customers, and the sales/marketing department on requests for invoices or shipping verification. The position also serves as a business liaison with Offshore Shared Services for follow up and dispute resolution.

• Responsible for processing invoices, credit memos and other billing documents
• Verify that BOLs & POs and all required support are uploaded to the document library for audit & invoicing purposes
• Process 3-way matching (PO, pricing window, Visual SO, and Visual PO for all billing)
• Prepare Pre-Payment invoices, input data into PPD tracker and process revised/updated invoices
• Offshore Shared Services support - provide BOL, POs, and Freight support for customer inquiries
• Verify shipping freight charges
• Serve as liaison between freight companies & shipping department
• Communicate with freight vendors to verify final freight charges

• Gather information for new customer and tax exemption set-up
• Work with AR Supervisor to resolve accounts receivable related issues

• Other duties and responsibilities as assigned
• Support month-end close and title transfer billing management
• Support A/R Scorecard metrics
• Ownership of on-time collection of payments from customer accounts
• Ensure invoices are processed through customers efficiently and on-time through use of customer portals, customer communications, and other tools
• Engage directly with customer A/P teams to understand and remove payment roadblocks

• High school diploma / GED required.
• 4+ years of related experience in Credit, Collections, and Billing
• Preferred Bachelor’s Degree in related field

• Prior billing experience
• Experience with Visual, Integra, Oracle, Viewpoint Vista
• Strong excel skills
• Ability to work independently in a fast-paced environment
• Ability to work independently and provide solutions to issues
• Demonstrated dependability and flexibility to manage work as required
• Strong communication skills - ability to work and communicate effectively with others across all levels and functions of the business

• Ability to operate computers, adding machines, copy machines, and other general office equipment

• Regularly sit, stand, walk and use hands to operate a computer, keyboard, mouse, and other controls; reach with hands and arms; climb or balance; crouch or kneel. May lift up to 50 lbs. Vision requirements include close, color and peripheral vision.

• Usual office work environment; overtime may be required to meet project deadlines
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
• The noise level is usually moderate and visiting job sites may be required occasionally

While on job sites, the employee must adhere to company and OSHA safety guidelines and protocols. Personal protective equipment may be required.

• Medical, Dental, and Vision
• 401k Retirement Plan
• Flexible Spending
• Paid Holidays

Dover Food Retail is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.