Purchasing and Inventory Coordinator

Job Title: Purchasing & Inventory Coordinator

Division: Mill

Reports To: Purchasing Manager

FLSA Status: Exempt

SUMMARY

Purchasing Coordinator is responsible for organizing and maintaining spare parts inventory warehouse. Assists with the procurement of paper machine equipment, MRO (maintenance, repair, operation) supplies, office supplies, building materials, mobile equipment and contractor services related to the paper manufacturing facility.

SCOPE

Purchasing Coordinator must have strong communication and organizational skills in purchasing needs of all departments relating to the demanding deadlines of a lean “24-7” environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage the Store Room order of material and equipment to meet requirements

Manage inventory of spare parts and other consumables

Coordinate the delivery of supplies according to priorities and specifications

Assist in negotiations for purchases, including annual contracts, long‑term contracts and blanket orders

Communicate with vendors and shipping companies to ensure that all critical deliveries arrive on time

Prepare RFQ (request for quotation) and bid packages

Assist in set up of new vendors and subcontractors

Type purchase orders

Place approved orders

Assist accounting with invoice discrepancies

Assist with reports and analysis to ensure timely procurement and cost control

Highly organized and motivated, ability to multi‑task, self‑starter

EDUCATION and/or EXPERIENCE

Post‑secondary educational degree (2 to 4 year degree from college, university, technical school, military, vocational or other advanced educational institution)
REQUIRED

MS Office, Google Workspace, SAP, Inventory Management System a plus

LANGUAGE SKILLS

Ability to read, analyze and interpret technical procedures, manuals, regulations, and codes

Ability to write business reports and correspondence

Ability to communicate effectively with suppliers, contractors, employees, and outside officials

Clear, concise oral and written communication skills

MATHEMATICAL SKILLS

Knowledge of accounting principles needed

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value. Able to apply concepts of algebra and geometry along with basic math (adding, subtracting, multiplying and dividing)

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Highly organized and motivated, ability to multi‑task, self‑starter, must work well under pressure

TECHNICAL SKILLS

Microsoft office, word, excel and SAP a must

Google Workspace (Calendar, Drive, Gmail, Docs, Sheets)

Experience with Inventory Management Systems a plus

Ability to create reports for review by upper management

PHYSICAL DEMANDS

Employee is regularly required to walk, talk, and hear

Employee is frequently required to stand; use hands to finger, handle, feel; and reach with hands and arms

The employee is occasionally required to sit

The employee must regularly lift and/or move up to 50 pounds

Vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions, moving mechanical parts, and fumes of airborne particles

The noise level in the work environment is usually loud

PERFORMANCE MEASUREMENTS

Performance will be measured by the adequate and timely flow of materials and maintaining a clean and organized storeroom.

Pratt Industries provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.