Part Time - Office Assistant II; Adult Education

Position: Part Time - Office Assistant II (Adult Education)
Job Summary

Perform the full-range of clerical duties in support of a department or area assigned

Currently Two Openings Available with CAC's Adult Education Department:

Signal Peak Campus (1 Position), Monday-Thursday, 2:30pm-6:30pm

Maricopa Campus (1 Position), Monday-Thursday, 9:00am-1:00pm

Responsibilities

The incumbent will:

* Perform a full-range of clerical duties in support of the Adult Education department. Duties include answering phones and emails, registering Adult Education students both in person and virtually, processing a variety of documents. Handle multiple priorities and tasks simultaneously and make decisions independently according to established guidelines.

* Process applications, contracts, student records and/or forms by verifying information, entering data into computer system, securing appropriate signatures, forwarding to other departments and/or agencies for processing, notifying students and/or employees of their status in the process of requesting additional information according to established policies and procedures.

* Retrieve, receive, and compile data from several sources, compare information to verify its completeness and prepare informational and/or statistical reports detailing requisite data according to established guidelines. Organize and transmit information electronically to other agencies and/or departments for processing.

* Communicate often via phones, email, Teams, and Blackboard Collaborate with prospective students, current students, staff, and instructors.

* Confer with supervisor to discuss work processes, plans, actions to be taken and appropriate work assignments/schedules for office, provide information, and receive instruction and guidance.

* Provide information and/or training in policies and procedures of the department. Work to resolve problem situations using independent judgment and decision making according to established guidelines and procedures.

* Perform other duties commensurate with the function and level of the position

to include the recruitment and retention of students.

Qualifications

ESSENTIAL

QUALIFICATIONS:

EDUCATION:

High School diploma or GED

EXPERIENCE:

One (1) year of applicable experience

DESIRED

QUALIFICATIONS:

Bilingual English/Spanish strongly preferred

Background Verification:
As a condition of employment, all candidates accepting an offer of employment for a full-time, part- time, temporary, student worker, or volunteer position, will be required to undergo a Background Verification. Employment with Central Arizona College is contingent upon the successful completion of the background verification. The level the background verification for this position is:
Standard level.

All applicants must be at least 18 years of age or older to be considered for this position.

Knowledge, Skills, & Abilities

The knowledge, skills, and abilities required to perform this job include, but are not limited to the following:

* Knowledge of specific processes, policies, and procedures of office management and workflow procedures to include effective management of workload, i.e. prioritizing, and organizing work.

* Knowledge and skill in various word processing, spreadsheet, database, presentation, and integrated information software, systems, and associated hardware, e.g. personal computers.

* Skill in gathering, compiling, and presenting information in oral and/or written form.

* Effective communication skills, both oral and written

* Strong interpersonal skill as applied to interaction with a culturally diverse populations, college administrators, faculty, staff, students, and the public

* Ability to work independently and as a member of a team in accomplishing tasks.

* Ability to analyze situations, develop solutions, and make independent decisions based on established guidelines.

* Skill in processing a variety of financial and non-financial transactions, verify accuracy, match against documentation, code to proper account, prepare necessary forms or reports, post transactions, and reconcile and retrieve information as needed.

PHYSICAL REQUIREMENTS:

Duties performed causes light fatigue of eyes, fingers, or other faculties as a result of repetitive motion and/or long periods of standing or sitting. Duties require little physical effort in work with light to moderate (up to 20lbs) easy to handle materials.

INTERPERSONAL

SKILLS:

Basic Level Interpersonal

Skills:

Position engages in or requires some or all of the following:
General friendliness, courtesy, tact and effectiveness in dealing with others in everyday working relationships, including contacts to requests or provide information and/or exchange data;
This level of skill is require for effective job performance;
Position may deal with confidential information; and Has limited to some contact with students, program participants, and/or the public.

WORKING CONDITIONS:

Job is performed in general office or comparable working area with many and frequent distractions such as noise, interruptions, or congested and occasionally…