Academic Division Assistant - Social and Behavioral Sciences

Job Summary

Central Arizona College believes high-performing organizations are collaborative, inclusive and continually seek to be enriched and strengthened by the wisdom of diversity. CAC Academics is committed to supporting excellence and equity for its students and employees. Diverse perspectives, talents, and identities are welcomed and vital to accomplishing our mission and goals.

The Academic Division Assistant will perform a variety of complex office/clerical duties in support of the Social and Behavioral Sciences Division, which requires knowledge of a complete and specialized function.

Position location:

Signal Peak Campus or San Tan Campus

Responsibilities

ESSENTIAL FUNCTIONS:

* Perform the full-range of administrative support duties in the assigned department. Serve as a primary reference source for functions to assist students, employees and/or departments in resolving discrepancies or procedural problems utilizing knowledge of specialized functions, responds to technical administrative questions ensuring appropriate and necessary follow-up is performed. May perform other tasks of a similar nature or level as assigned

* Provide information and/or training in policies and procedures and district practice and then apply to area of assignment. Assist in resolving student/instructor concerns. Confers with supervisor to assess issues and refer to appropriate party for resolution.

* Process applications, assignments, students and faculty records and/or forms by: verifying information, entering data into computer system, securing appropriate signatures, forwarding to other departments and/or agencies for processing.

* Retrieve, receive and compile data from multiple sources, compare information to verify accuracy and prepare informational and/or statistical reports detailing requisite data according to established guidelines. Input and update district wide course schedules for department or area assigned, making modifications as needed. Organize and transmit information electronically to other agencies and/or departments for processing. Review reports and printouts to identify and trace data source and make necessary corrections when appropriate.

Perform technical or complex verification and reconciliation activities. Track and monitor department budget accounts, record expenditures and generate specialized reports for their department.

* Confer with supervisor to prioritize work processes, plans, actions to be taken and appropriate work assignments/schedules for office, provide information, and receive instruction and guidance. Maintain supervisor and/or department calendar, schedule appointments and meetings. Arrange travel and lodging support for division members when appropriate. Manage multiple priorities and tasks simultaneously and makes decisions according to established guidelines and procedures.

* Sorts and distributes mail and assists with the preparation of bulk mailings as required. Maintain department bulletin boards. Provide administrative support to department meetings. May oversee the work of others for special projects or assignments to ensure that all deadlines are met and that the project is completed according to specific requirements.

* Assist with division events as needed and may be needed for occasional weekend events.

* Assist in student registration on an as needed basis.

* The position may perform other duties commensurate with the functions and level of the position to include participating in committee assignments and the recruitment and retention of students.

Qualifications

EDUCATION/

EXPERIENCE:

Associate's Degree (60 credits) and two (2) years related experience - OR- four (4) years related experience in lieu of education

HOURLY RATE: $18.63 - $19.75 (Dependent upon qualifications)

Final date to receive applicationsS:
July 16, 2026

APPLICATION INFORMATION:

The application packet must include:

* Letter of interest

* Current resume

* Unofficial copies of transcripts reflecting the required degree and/or certifications.

Copies of transcripts should reflect completed course work and conferred degrees. All academic course work and degrees must be from a regionally accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation). Foreign transcripts must be evaluated for equivalency to United States accredited course work by an acceptable agency such as those agencies certified by the National Association of Credential Evaluation Services (NACES).

Background Verification:
As a condition of employment, all candidates accepting an offer of employment for a full-time, part- time, temporary, student worker, or volunteer position, will be required to undergo a background verification. The check will be conducted by third party agent,  Employment with Central Arizona College is contingent upon the successful completion of the background verification. The…