Administrative Assistant - Engineering

Looking for flexibility in part time employment with an administrative assistant position that will challenge your attention to detail and appreciate your superior ability to multitask and product high quality work? Our engineering department has an opportunity to join the City of Coon Rapids for a highly motivated, professional administrative assistant!

The City of Coon Rapids employs a great team of people dedicated and service centered! Our mission revolves around the understanding that only together, can we provide outstanding leadership and services that strengthen our community. Serving our Citizens and local businesses is essential in our work. Our vision is to strengthen our community with a respectful, collaborative, and innovative employee culture that values employee growth, personal balance, and contagious enthusiasm.

Our core values include dedication to essentials such as trust, teamwork, innovation, and commitment to excellence! No doubt we have something great here!

This position works under the direction of the City Engineer and general guidance of the Public Works Administrative Support Supervisor to provide a variety of responsible and confidential administrative, technical, and clerical support functions for the Engineering Division. Acts as liaison with other City departments, staff, officials, outside agencies and the public by establishing and maintaining a favorable, professional image for the City.

This position is based out of City Hall and includes occasional in-person support at the City’s Public Works facility.

Only those applicants who submit a cover letter and resume will be considered.

Hiring range: $30.48 to $32.23

Full position range: $30.48 - $37.95

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The City of Coon Rapids is proud to be an Equal Opportunity Employer and actively seeks a diverse workforce that reflects the community we serve. The City welcomes and encourages all qualified applicant to apply regardless of race (including traits associated with race, including but not limited to, hair texture and hair styles such as braids, locks and twists), color, creed, religion, familial status, sex (including pregnancy or related conditions, gender identity/expression, and sexual orientation), parental status, marital status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit based factors or any other basis protected by law.

• Engineering Division’s initial point of contact for the public during regular business hours; provides general information and direction, handles inquiries and concerns in person, by telephone, or email; directs inquiries to appropriate personnel as needed.
• Performs special projects and tasks related to Engineering Division administration activities, including research, reporting, community engagement and mailings.
• Coordinates and schedules daily and specialty meetings (open houses and preconstruction), and updates departmental calendars as needed.
• Drafts and prepares correspondence in response to public inquiries or Council action.
• Relays messages and information to various City staff and field personnel.
• Maintains Engineering website as needed, including weekly construction updates.
• Traffic Review Committee administrator; prepares agendas, minutes, and follow up action items and property owner response letters.
• Operates computer utilizing various software packages (MS 365 including MS Office products and Teams, BS&A, City Works, Laserfiche, GIS, etc.); troubleshoots office equipment problems and initiates maintenance tickets to IT as needed.
• Manages and orders office supplies, secures purchase orders, and assists with departmental credit card purchases.
• Performs occasional tasks requiring confidentiality.
• Files documents, reports and correspondence for department; maintains filing system and records, both manual and electronic.
• Sorts and prioritizes Engineering division mail.
• Prepare and process invoices, purchase orders, construction project payments, reimbursements, and other financial or budget-related administrative tasks for the division.
• Assist with the processing,…