APCE Coordinator

Primary Purpose

To serve as a point of contact for individuals seeking assistance and services from the Adult and Pre-College Education program (APCE). Perform a variety of tasks in support of student learning and monitoring student and program progress. Accurately update state data tracking system for student outcomes. Track and document student and program successes through the use of state and college tracking software and the administration of standardized testing so that program may stay in WIOA Title II compliance.

Provide general information and initial referral services.

This position is currently open until 11:59 pm on February 25th, 2026.

This position is only open to internal applicants (currently employed Classified employees).

Internal candidates are interviewed and considered prior to any external candidates in accordance with the current Classified Collective Bargaining Agreement.

Description of Essential Functions

Title II and Career Pathways Program Assistance (50% of Time)

* Greet and inform the public about the services of the Adult and Pre-College Education (APCE) and Career Pathways programs. Coordinate information and assist students in accessing and using resources including program applications and services.

* Assist with all steps of the registration process including: in-person registration, web registration, grades, GPA and class information, release and/or restrict information, data change requests, add/drops, wait list, prerequisite waivers, instructor consent, program codes, placements scores, and course challenge requests.

* Answer phone calls/emails regarding APCE program information.

* Run new student orientation for the APCE program.

Assist with all steps of the registration process for APCE students including: in-person registration, web registration, class information, release and/or restrict information, data change requests, add/drops, program codes, placements scores, and course challenge requests.

* Assist with all steps of the registration process including: in-person registration, web registration, grades, GPA and class information, release and/or restrict information, data change requests, add/drops, wait list, prerequisite waivers, instructor consent, program codes, placements scores, and course challenge requests.

* Maintain FERPA compliance for all aspects of student records including attendance, account information, billing, progress, and course completion.

* Work with and maintain confidential student information regarding referrals from community partners including but not limited to: correctional facilities, alternative youth programs, incarcerated youth programs, parole and probation, and the Department of Human Services. Communicate with these community partners regarding their clients while maintaining students' FERPA rights.

* Assist in the administering of official GED practice tests and various other tests and assessments as required. Act as liaison for all off-campus learning sites including Curry sites. Provide information to students regarding test results.

* Monitor student activity for the main classrooms and student study areas. Be available for student and staff questions.

* Proactively identify barriers to GED completion and provide resources, referrals, and solutions.

* Provide supportive services to support academic persistence and attainment of a GED.

* Contact students who miss class and assist them with overcoming their barriers so that they return to class and complete their GED.

* Serve as an advocate for participants in their efforts to navigate campus and overcome institutional barriers toward completion.

* Assist APCE director in financial recordkeeping including, but not limited to, budget reconciliation, travel forms, and requisitions. Establish and maintain records and confidential files in accordance with contract requirements and the college. Provide administrative support to APCE faculty and staff.

* Assist with the writing of the Title II Grant and supplemental grants when available.

Database Administration (30% of Time)

* Provide database management for the Oregon WIOA student reporting data system by developing and managing the…