Accounting Technician Job Coos Bay area,Oregon USA,Finance & Banking

To perform a variety of accounting duties within the office of Finance and Budget, with primary emphasis on the Financial Aid Fund and Procurement. Reconciles all financial aid funds and perform procedures in accordance with the Federal Title IV Programs. Reconcile bank accounts.

This position is currently open until 11:59 pm on September 20th, 2026.

This position is only open to internal applicants (currently employed Classified employees).

Internal candidates are interviewed and considered prior to any external candidates in accordance with the current Classified Collective Bargaining Agreement.

Financial Aid Accounting (approx. 20% of Time)

Sole responsibility for all accounting and cash flow requirements for the Financial Aid fund.

Monitor and determine cash flow needs for the Financial Aid bank account. Reconcile revenues and expenses of all funds transmitted to the financial aid students’ accounts. Prepare and electronically draw down federal funds using the Department of Education GAPS program.
Manage Title IV return calculations in accordance with federal guidelines.
Works cooperatively with outside agencies, Registrar, Financial aid, and other functional department leadership and establish consistent processes.
Reconcile all Financial Aid transactions and prepare all general journal entries as required for the monthly closing of the following:
The Financial Aid bank account
Financial aid funds:
All grants, loans, and scholarships
Federal Work Study:
Reconcile payroll distribution to the Financial Aid Office records.

Responsible for all year-end closing transactions including determining final drawdowns, preparing all general journal entries, problem solving, collecting or assigning all outstanding funds.

Work in conjunction with the Financial Aid Department to reconcile and prepare the yearly FISAP report, required by the Department of Education.

Procurement (approx. 40% of Time)

Reviews procurement transactions for compliance with District policies, public procurement laws, bid requirements, contract terms, grant requirements, and applicable regulations prior to approval.

Verifies that appropriate procurement methods are utilized based on purchase thresholds, funding source requirements, and District purchasing policies, ensuring required competition and approvals are obtained.

Reviews contracts, agreements, purchase orders, and related procurement documents for completeness, accuracy, required approvals, and adherence to District standards before processing.

Answers inquiries from college staff on matters such as purchasing procedures, clarification of information concerning items to be purchased, approval for substitutions and changes, and items delivered.

Evaluates the validity of purchase requisitions and attached documentation; reviews requisitions for clarity, thoroughness, and compliance with applicable laws and regulations; assists departments with required changes.

Maintains a broad working knowledge of public procurement rules, laws, and best practices through internal and external continuing education and professional certification activities.

Provides guidance and training to District employees regarding procurement regulations, contract administration requirements, ethical purchasing practices, and proper documentation standards.

Assists Accounts Payable Technician in preparing and processing invoices, contracts, and travel for payment. Acts as back up during peak times and absence of accounts payable technician.

Maintains asset records through ongoing review, documentation, and reconciliation.

General Accounting (approx. 40% of Time)

Responsible for reconciling and preparing all related general journal entries for the College checking and savings accounts. Monitor all bank accounts…