Human Resources Recruitment and Onboarding Specialist Job Coos Bay area,Oregon USA,HR/Recruitment

Job Title

HR Recruitment and Onboarding Specialist

Location

Coos, Curry, and Western Douglas Counties

FTE

1.0 FTE

Job Summary

Under the direction of the HR Director, the Recruitment and Onboarding Specialist coordinates the full hiring process, manages the applicant tracking system, facilitates onboarding, and provides proactive customer service to stakeholders. The role requires strong communication skills and adherence to EEO/AAO compliance.

Recruitment and Onboarding (50% of Time)

Responsible for recruitment of all positions at the College, including facilitating the entirety of the hiring process. Reviews and suggests revisions to recruitment strategies, materials and screening guidelines; in cooperation with management, prepares and revises questions, pre-interview exercises, rating criteria and scoring guidelines; coordinates panel interviews and written tests; ensuring that process is EEO/AAO compliant.

Prepare materials related to Human Resources for Board of Education meetings.

Coordinates and conducts search committee orientations and recruitment tasks assuring strict adherence with state and federal laws and the College's commitment to increase workforce diversity.

Manage the online applicant tracking system, including creating and maintaining up-to-date job descriptions, managing user access functions, and monitoring application submissions continually.

Assist the Financial Aid department with use of the online recruitment system for aid-based student employment.

Coordinate, with the HR Analyst, the employee onboarding system; including creating portals and checklists, managing user functions, and monitoring the health of the College’s onboarding processes.

Onboard all employees by performing the first tasks related to hiring, preparing necessary employment letters and forms, and inputting data into the integrated college-wide information system.

Proactively source and engage qualified candidates through a variety of channels, building and maintaining a pipeline of high potential talent aligned with current and future workforce needs.

NEOGOV Administration/Training (30% of Time)

Set new users up with user IDs and access to create a password and initiate password resets.

Create new forms or system fields to modify existing forms as necessary.

Become familiar with software updates, communicate changes, and train campus-wide users as needed.

Provide technical support to employees who experience issues using the software.

Provide ongoing training for faculty and staff on the use of the online recruitment platform.

Determine the appropriateness of certain NEOGOV configurations or functionalities and propose to the HR Director whether to implement them.

General Human Resources Functions (20% of Time)

Serve as resource and technical advisor to college personnel regarding interpretation of college policy, state and federal regulations, and bargaining agreements.

Maintain all official employee personnel and recruitment records in accordance with applicable laws and bargaining agreements.

Monitor and evaluate existing personnel procedures and policies related to recruitment, make recommendations for changes, and assist the HRD in ensuring compliance.

Coordinate staff development programs, prepare handout materials, and present items as requested.

Assist with personnel issues and ensure all proper paperwork is completed; provide backup to the HR Analyst as directed.

Maintain strong customer service relationships with students, employees, community members, and other constituents, ensuring a welcoming, supportive, and respectful work environment.

Maintain confidentiality of department records.

Qualifications

Associate degree in Business Administration or related field. Education may be substituted by three or more years of experience working in the human resources field directly with employee recruitment and onboarding. Three years of experience in general Human Resources functions or related business functions. Successful applicants must possess the following knowledge, skills, and abilities:

Ability to communicate effectively, both orally and in writing, using the English language.
Ability to read and interpret federal and state laws, college policies, collective bargaining agreements, and professional literature.
Ability to work effectively and sensitively with individuals of diverse backgrounds and to control stressful and emotional situations.
Knowledge of Human Resources theories, practices, and procedures, including recruitment administration, policies, wage and hour laws, and employment regulations.
Knowledge of standard office procedures and equipment including computer proficiency and software applications such as MS Word, Excel, and databases.
Ability and willingness to manage a flexible work schedule, including travel, various hours, weekends, evenings, and work days at other college locations.
Ability to receive and process information in a professional, sensitive, confidential, and timely manner.
Model and ensure diversity and…