Accounts Payable Coordinator

Employment Type:

Full-Time, 40 hours per week

AO Swag specializes in online store solutions and branded merchandise for corporations, colleges, Greek organizations and K‑12 schools. We offer incredible customization and decoration on-demand with no inventory requirements and industry‑best lead times.

As we continue to scale, we’re looking for a detail‑oriented Accounts Payable (AP) Coordinator to support our growing finance team and ensure smooth, accurate processing of vendor transactions.

The AP Coordinator will be responsible for supporting day‑to‑day accounts payable operations. This role is ideal for someone with a strong attention to detail, foundational accounting knowledge, and the ability to manage multiple priorities in a fast‑paced environment. You’ll work closely with internal teams and vendors to ensure timely and accurate invoice processing and payments.

• Process vendor invoices, including review, coding, and entry into the accounting system
• Ensure proper approvals are obtained in accordance with company policies
• Prepare and execute weekly check runs, ACH, and wire payments
• Maintain accurate vendor records and assist with new vendor setup
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Respond to vendor inquiries and maintain positive vendor relationships
• Assist with month‑end close by preparing AP‑related reconciliations and reports
• Support expense report processing and ensure compliance with company policies
• Monitor AP aging and help ensure timely payments
• Identify opportunities to improve AP processes and efficiency
• Other duties as assigned

• 1–3 years of bookkeeping or accounting experience required
• Accounts Payable experience is a plus
• Basic understanding of accounting principles and financial processes
• Experience with accounting software or ERP systems preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Effective communication skills and ability to work cross‑functionally
• Proficiency in Microsoft Excel and general computer skills
• High school diploma required;
  Associate’s or Bachelor’s degree in Accounting or related field preferred

• A hands‑on role with meaningful ownership and visibility
• Exposure to a growing manufacturing and e‑commerce business
• Collaborative finance team with opportunities to influence processes
• Long‑term growth potential as the organization continues to scale

AO Swag is an equal opportunity employer and complies with all applicable federal, state, and local employment laws. Employment is contingent upon meeting job‑related requirements, including background screening and authorization to work in the United States.