Accounts Payable Clerk

Responsible for processing Accounts Payable payments timely and accurately for district obligations with a heavy emphasis on child nutrition vendors.

Work under

• Education/Certification: High school diploma or GED
• Special Knowledge/
  
  Skills:
  
  Knowledge of basic accounting procedures
• Ability to use personal computer and software to develop spreadsheets databases
• Proficiency in use of 10-key calculator, file maintenance, and office machines
• Ability to maintain auditable records
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Ability to communicate effectively in writing and orally
• Ability to solve complex problems with minimal assistance
• Advanced knowledge in Excel
• Ability to prioritize workload to meet deadlines
• Ability to provide great customer service

Two years of accounts payable experience preferred

• Receive and process for payment all accounts payable invoices, requisitions, purchase orders, reimbursements, etc.
• Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments to reconcile to vendor statements.
• Detect and resolve problems with incorrect orders, invoices, credit memos, and shipments.
• Communicate with district personnel and vendors, as needed, to obtain information, in order to ensure district accounts are in good standing.
• Assist with annual audit preparation.
• Prepare and distribute check disbursements at designated times.
• Input accounting data using personal computer and prepare reports and checks for distribution.

• Communicate status of purchase orders and reimbursements to the Child Nutrition department as needed.
• Prepare correspondence using personal computer.
• Provide great customer service to vendors and campus secretaries.

• Maintain confidentiality of information.

• Participate in related staff development opportunities

• Keep informed of, and complies with, state and district policies and regulations concerning primary job functions.
• All other duties as assigned.

Personal computer, printer, copier, fax machine, and calculator.

Works with frequent interruptions. Repetitive hand motions. May have prolonged use of computer. On occasion, may lift heavy boxes of files.