AR & HR Coordinator
Listed on 2026-08-30
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Accounting
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk, Accounts Payable Clerk, Office Administrator/ Coordinator
Position Overview
Our client is a growing company at the intersection of technology and live entertainment, delivering innovative experiences for customers nationwide. The AR & HR Coordinator is a newly created position that will manage accounts receivable and invoicing while supporting day-to-day HR administration. This highly visible role works directly with new customers and employees and serves as backup for essential payroll and accounts payable functions.
Key ResponsibilitiesAccounts Receivable & Invoicing
- Manage customer setup, including W-9s, bank letters, vendor platforms, and related documentation
- Prepare invoices and follow up with customers regarding outstanding balances
- Process bank deposits and ensure payments are accurately posted
- Reconcile project records against Quick Books to confirm all billable work is captured
- Coordinate Certificates of Insurance with the company's insurance broker
- Maintain applicable state and local registrations and licensing
HR Administration
- Coordinate new-hire onboarding through Paychex
- Complete remote I-9 verification
- Coordinate background checks and drug testing
- Support benefits enrollment and PTO administration
- Maintain documentation related to annual reviews, compensation changes, and job descriptions
- Assist with special HR and employee-classification projects as needed
Additional Responsibilities
- Maintain inventory records
- Provide backup support for payroll and accounts payable, including bill entry, expense approvals, and basic payroll troubleshooting
- Assist with other accounting and administrative projects as assigned
- 2+ years of experience in accounts receivable, invoicing, HR coordination, or a related role
- Experience with Quick Books and an HRIS or payroll platform;
Paychex experience is preferred - Strong organizational skills and attention to detail
- Comfortable managing confidential information and compliance-driven HR documentation
- Ability to balance multiple priorities in a growing, fast-paced environment
Our client is a growing company at the intersection of technology and live entertainment, delivering innovative experiences for customers nationwide. The AR & HR Coordinator is a newly created position that will manage accounts receivable and invoicing while supporting day-to-day HR administration. This highly visible role works directly with new customers and employees and serves as backup for essential payroll and accounts payable functions.
Key ResponsibilitiesAccounts Receivable & Invoicing
- Manage customer setup, including W-9s, bank letters, vendor platforms, and related documentation
- Prepare invoices and follow up with customers regarding outstanding balances
- Process bank deposits and ensure payments are accurately posted
- Reconcile project records against Quick Books to confirm all billable work is captured
- Coordinate Certificates of Insurance with the company's insurance broker
- Maintain applicable state and local registrations and licensing
HR Administration
- Coordinate new-hire onboarding through Paychex
- Complete remote I-9 verification
- Coordinate background checks and drug testing
- Support benefits enrollment and PTO administration
- Maintain documentation related to annual reviews, compensation changes, and job descriptions
- Assist with special HR and employee-classification projects as needed
Additional Responsibilities
- Maintain inventory records
- Provide backup support for payroll and accounts payable, including bill entry, expense approvals, and basic payroll troubleshooting
- Assist with other accounting and administrative projects as assigned
- 2+ years of experience in accounts receivable, invoicing, HR coordination, or a related role
- Experience with Quick Books and an HRIS or payroll platform;
Paychex experience is preferred - Strong organizational skills and attention to detail
- Professional, confident communication skills for customer payment follow-up
- Comfortable managing confidential information and compliance-driven HR documentation
- Ability to balance multiple priorities in a growing, fast-paced environment
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