Administrative Coordinator

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Administrative Coordinator with HCA Healthcare you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

Duties Include and Are Not Limited To: IT Operations Support: IT Division Support
• Oversees all administrative support for the CIO, the Leadership Team, and others as necessary in the organization
• Assists / Ensures new employees are brought into the division via the on boarding process and assist hiring manager with necessary actions with regards to employee set up.
• Performs/Monitors complex administrative duties including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across corporate functions.
• Maintains/Oversees Outlook calendars and email as assigned.
• Provides Oversight/Coordination of the reception area of the IT&S Division Office including greeting guests, maintaining the visitor log, answering telephone lines and inquires, refers callers/visitors to appropriate individuals, etc.
• Compiles/Oversees reports from data and existing records, and summarized researched information as requested
• Provides Oversight/Coordinates the various employee activities throughout the year and assists the Leadership Team with focusing on IT&S Values
• Oversees/Manages office administration and coordinates communication with building management. Problem solves space, furniture, aesthetic issues with appropriate personnel.
• Provides Oversight/Coordination/Development of necessary spreadsheets for tracking various activities/projects.
• Provides Oversight/Coordination and Manages the process of purchase requisitions as required.
• Communicates (written/verbal) with business owners, vendors and all levels of company employees.
• Oversees/Aligns & Monitors schedules with coordination of conference calls and meetings. Participate in meetings and compile minutes as needed.
• Oversees/Aligns & Monitors schedules/coordinates Travel Arrangements as requested.
• Oversees/Ensures adequacy of office supplies and equipment
• Oversees/Ensures paycheck distribution timely
• Provides Oversight/Coordinates with management to ensure new employees have all necessary forms, supplies and equipment.
• Provides Oversight/ Coordinates Health Stream maintenance
• Assists / Coordinates preparation of the ECO Quarterly report Relationship Management & Communication:
Leadership, Facility/Field Leadership, Facility/Field Staff, Vendors, Physicians, Division IT Groups, Shared Services Groups
• Builds positive relationships, must be able to work effectively with other employees, patients and external parties
• Represents IT&S Division at all times
• Communicates clearly and concisely, both verbally and in writing
• Promotes Policies and Procedures, must demonstrate knowledge and understanding of organizational policies, procedures and systems
• Cascades communication down from CIO as appropriate

Knowledge, Skills, and Abilities

Required:

• Communication - must communicate clearly and concisely, both verbally and in writing
• Must have the ability to maintain/handle confidential information appropriately
• Customer Focused - must understand who the customer is and must establish and maintain long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
• Employee Focused - must understand the value of all of our employees and must work to establish and maintain solid relationships, building trust and respect with our employees
• Interpersonal skills - must be able to work effectively with other employees, patients and external parties
• PC skills - must demonstrate proficiency in Microsoft Office applications and other applications as required
• Ability to work in a fast paced, high stress environment and poses a high degree of flexibility
• Ability to multi-task and work independently with minimal supervision
• Excellent interpersonal and organizational skills
• Policies & Procedures - must demonstrate knowledge and understanding of organizational policies, procedures and…