Legal Administrative Coordinator; Coppell, TX

Legal Operations/Administrative Coordinator

We are looking for a detail-oriented Legal Operations/Administrative Coordinator to join a legal team in Coppell, Texas on a Long-term Contract basis. This part-time (20 hours/week) opportunity supports daily legal operations through coordination, scheduling, document handling, and team communications in a fast-paced environment. The role is well suited for someone who can stay organized, manage multiple tasks efficiently, and handle sensitive information with professionalism.

Responsibilities:

• Guide onboarding activities for new legal team members by arranging access, preparing team resources, updating distribution groups, and coordinating equipment and internal setup needs.

• Deliver day-to-day administrative support for the legal function, including managing incoming mail, printing and shipping documents, processing checks, and maintaining organized files.

• Oversee shared legal operations records and communication resources to keep departmental information accurate, current, and easy to access.

• Coordinate virtual and onsite meeting logistics by scheduling sessions, sending invitations and reminders, preparing materials, and arranging room or catering support when needed.

• Provide real-time support during meetings by tracking attendance, assisting presenters, and resolving basic technical issues to help sessions run smoothly.

• Distribute presentations, notes, and related materials after meetings and ensure documents are properly stored in designated locations.

• Maintain vendor and outside counsel documentation within legal operations folders and support consistent document organization practices.

• Assist with training activities, team events, and other department projects that contribute to effective legal operations.

• Support calendar coordination and appointment scheduling for legal operations activities while balancing shifting priorities and deadlines.