Onboarding Specialist; Recruiting Administrator

Job Title:

Onboarding Specialist (Recruiting Administrator)

Location:

Coppell, TX

Compensation: $25 - $29 per hour, depending on experience

Since 2003, Hydromax USA has been a leader in advanced field services and solutions that empower utilities to make the most of their infrastructure investments. Our work is dedicated to improving the safety, sustainability, and reliability of the nation’s energy assets and natural resources. We employ smart, passionate people that solve complex problems using the most innovative suite of solutions available.

By seamlessly connecting people, processes, and technologies, our team creates a digital environment that verifiably improves and modernizes the operations of our utility partners. We believe that our clear mission makes the world a better place: understand the present and protect the future.

The Onboarding, Talent & Employer Brand Specialist supports Talent Acquisition by delivering a high-quality onboarding experience and strengthening Hydromax USA’s employer brand. This role ensures new hires complete employment documentation accurately and on time, coordinates background checks and drug screens, maintains onboarding tracking and reporting, and supports recruiting campaigns through social media, outreach initiatives, and career fair coordination. The ideal candidate is highly organized, detail-oriented, and proactive—able to manage confidential information, follow up relentlessly, and collaborate across Recruiting, HR, Operations, and Marketing.

• Own and manage end-to-end onboarding from offer acceptance through Day 1, ensuring timely, accurate completion of all employment documentation and a strong new hire experience.
• Coordinate and track pre-employment requirements including background checks and drug screens through third-party vendors; troubleshoot issues, maintain compliance, and drive completion through proactive follow-up.
• Maintain onboarding records and reporting, keeping trackers accurate and up to date while providing status updates, metrics, and summaries to Recruiting/HR leadership as needed.
• Support talent acquisition branding and outreach by creating and posting social media/web content, engaging appropriately online, and promoting open roles to drive qualified applicants.
• Coordinate recruiting events and special projects, including career fairs (logistics, scheduling, materials, stakeholder communication) and process improvements that increase efficiency and candidate experience.