Staff Accountant

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The Staff Accountant is a key position in the Department of Finance reporting to the Director of Financial Services. The position requires knowledge of fund accounting, independent judgment and decision-making skills. Frequent interaction with internal and external customers. Duties will include accounts payable, accounts receivables, grant management, cash handling, performs routine clerical, accounting, compiles payroll data to maintain payroll records, process payroll, unclaimed property, and purchasing function of the City.

Scanning and filing records to the server and financial software on a daily basis.

This position has opportunity for significant professional growth for the right candidate.

Receives direct supervision from the Director of Financial Services.

• Plan, organize, and prioritize multiple assignments to effectively manage a fast paced and changing work environment without compromising accuracy (Adaptability).
• Maintain confidentiality and protect the privacy of city employees, tax payers, vendors, and other members of the public. (Sensitive financial information).
• Act in the best interest of the City, maintain confidentiality and continually strive to improve self and job performance. (Professional Conduct & Development).
• Consistently meet internal and external customer needs and expectations in a professional matter.
• Provides information verbally and in writing when communicating with other departments, management, and customers.
• Researches, analyzes, and processes unclaimed property forms.
• Respond to telephone calls and makes outgoing calls to claimants, or in writing if necessary.
• Perform routine (journal entries) accounts examination work in the unclaimed property records.
• Compiles payroll data such as hours worked from time sheets and Time Clock Plus (TCP) and other records.
• Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records.
• Reviews wages computed and corrects errors to ensure accuracy of payroll cycle.
• Assists and prepares monthly, quarterly, and annual payroll reports and other annual reports such as 941, 945, 1099, and W‑2's.
• Prepare and post journal entries to general ledger.
• Assists in maintaining daily cash balance and balancing cash on hand against receipts; assists in preparing and balancing deposits.
• Assists with preparation for external auditors (State and Workers Comp) and annual audit.
• Reconciles all bank accounts for the City.
• Assist with the entry and maintenance of purchase requisitions.
• Prepares, review, and coordinate BIDS, RFP, RFQ and other purchasing duties.
• Handles NSF checks returned by bank.
• Review PAF Records data concerning transfer of employees between departments and ensure that the proper general ledger account is being utilized.
• Answers payroll related questions from employees.
• Prepares and issues paychecks.
• Enters payroll data on ledgers, control sheets, warrants and other accounting records; enters accounts payable expenditures into financial system.
• Inputs budgetary data into financial accounting system.
• Assists in reconciling general ledger to various payroll reports.
• Prepares periodic financial, statistical or operational reports as assigned.
• Answers payables and other financial related questions from employees, vendors, and citizens.
• Reconciles vendor statements on a monthly basis.
• Gathers annual data for external auditors and prepares work-papers for audit areas.
• Prepares and distributes 1099's.
• Verifies travel vouchers for correct calculations and proper expense accounts.
• Maintains payroll related employee leave records, such as sick or vacation leave and input balance into TCP after each payroll run during the payroll cycle.
• Responsible for maintaining the fixed asset register for the City of Copperas Cove, and prepares the walk-forward for external auditors.
• Reconciles P-Card statements on a monthly basis.
• Reconciles fuel accounts on a monthly basis.
• Prepares monthly and annual inventory reports and adjusting entries posted to the General Ledger.
• Responsible for reconciliation of the capital outlay accounts and preparation of the work-papers for external auditors.
• Process payments collected at the Finance Department.
• Records daily revenue to the General ledger.
• Review bad debt accounts and refunds from municipal utility accounts.
• Prepares invoices utilizing the Accounts Receivable Module on a monthly, quarterly, and annual basis.
• Reviews dump charges on a monthly basis and additional charges to utility accounts from the Solid Waste Department.
• This position will serve as a limited backup for the other positions within the department. This will require cross training to learn duties that can be performed during those periods of absence.
• Coordinate and research special projects as needed and perform any other duties assigned by the…