Receptionist, Admin Clerk, Inventory - HR

Primary Purpose

Provide all clerical, administrative, reception and inventory needs and aspects for the efficient and effective operations of the Human Resources Department with a positive, kind attitude to support CCISD.

• Proficient typing skills
• Effective organizational, communication, and interpersonal skills
• Ability to follow written instructions
• Ability to operate multi-line phone system
• Ability to handle multi-aspects and tasks/requirements with a positive attitude
• Ability to support operations of HR outside of normal office hours as needed.

One-year clerical experience in office setting preferred

Assist in handling clerical work as directed up to be not limited to welcoming guests, greeting visitors/applicants/new hires/etc, being the first point of contact for HR phone calls, support and answer questions, complete on time and in full VOEs, Service Records, Fingerprinting, Loan Forgiveness, Terminations (including deactivating), Vector Safe Schools training, board reports, resignation acceptance letters via email and mail, job postings to specific job boards, purging term files, and other administrative tasks for HR, ensure job fair/swag/Bravo Award/etc inventory is up to date and available for recruiting and retaining staff, file transfer from physical files to virtual for Red Rover Records implementation, filing contracts/job descriptions/LORAs/Evals/etc monthly and stay up to date and on top of filing as well as support and answer questions to best support the functions, operations, and support of Human Resources for CCISD.

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, parents, and public as needed.
• Prepare correspondence, card files, calendars, folders, and instructional materials using computer and programs to support CCISD.
• Assist with data entry of data, verification of applications, schedules, or inventory records.
• Sort, distribute, or deliver mail, messages, and other documents.
• May assist with data entry of records.
• Maintain confidentiality.

Personal computer, copier, and multi-line telephone

Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Moderate standing, stooping, bending, and lifting

Reading; ability to communicate effectively. Multi-task, multi-component support for all clerical, reception, administrative and inventory need with a strong interpersonal and intrapersonal ability to adapt and be competent in solving problems and following leadership needs to serve the department.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices.

For inquiries regarding the non-discrimination policies, contact:
Executive Director of Human Resources, , 408 S. Main, Copperas Cove, TX 76522