Parts Technician-PT

Definition / General

Purpose:

Under general direction, the Parts Technician performs essential clerical duties of the Fleet Maintenance Department to ensure efficient and effective services to the City's vehicle and equipment fleet.

Receives general supervision from the Fleet Superintendent/Lead Mechanic.

• Principal duty is to oversee the daily clerical duties of the Fleet Maintenance Department.
• Plans, organizes and coordinates the Fleet Maintenance preventive maintenance program ensuring efficient and effective service to all City Departments.
• Participates in the development and administration of the Fleet Maintenance Department Budget, Capital Improvement Plan and Capital Outlay Plan.
• Serves as Fleet Maintenance liaison with Finance, Public Works and other Departments.
• Develops and maintains office forms and procedures, and assists with administrative tasks involving personnel, budgeting and facilities.
• Foster and maintain functional harmony between Fleet Maintenance and other City Departments.
• Responsible for input of work orders into the computer program for department invoicing and distribution. Work orders and computer-generated invoices will be completed daily.
• Responsible for ordering parts and maintaining internal inventory of parts as required, including reconciliation of check requests and invoices with Finance.
• Prepares and schedules preventive maintenance, dealer/manufacturer recalls and warranty work with City Departments.
• Prepares monthly preventive maintenance schedules and monthly Vehicle Inspection (MVI) schedules for distribution to City Departments.
• Prepares monthly reports for Finance and other City Departments as requested.
• Requests vehicle/trailer titles and license plates as required.
• Performs end‑of‑fiscal‑year stock inventory and submits it to the Finance Department.
• Performs clerical duties including operating office machinery, answering phone/mail, responding to email, preparing reports, memoranda and other documents with emphasis on content, accuracy and completeness.
• Performs other essential duties as determined by the Fleet Superintendent to achieve successful operations and mission accomplishment of the department and City as a whole.
• Regular and timely attendance is an essential job function. Reporting to work on time and working scheduled hours is an essential function of this position.

• Operation of city vehicles to include pick up and delivery of vehicles, equipment and parts.
• Other duties as assigned.

• Education and Experience:
  
  Graduation from high school or GED equivalent; specialized coursework in general office practices such as typing, filing, accounting and bookkeeping; two (2) years of increasingly responsible related experience preferred; must possess a current Texas Driver's License; any equivalent combination of related education and experience.

• Knowledge of computers and electronic data processing.
• Knowledge of modern office practices and procedures.
• Knowledge of accounting principles and practices.
• Skill in operation of listed tools and equipment.
• Ability to effectively meet and respond to the public and City Departments.
• Ability to communicate effectively verbally and in writing.
• Ability to handle stressful situations.

Formal application; review of education and experience; oral interview; background check; successful completion of a drug screen; job‑related test may be required.

Frequent use of a personal computer, including word processing, database and spreadsheet programs; calculator, telephone, copy machine and fax machine. Motorized vehicles.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk;

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