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Office Administrator/ Coordinator Business Administration Administrative Management

Executive Assistant

Job in Coquitlam, BC, Canada
Listing for: City of Coquitlam
Full Time position
Listed on 2026-02-09
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below

EXECUTIVE ASSISTANT to the General Manager, Community Services

Regular Full-Time

About Us

One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems.

Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that we hope includes you!

Join Our Team as an Executive Assistant

Are you a highly organized, proactive administrative professional looking to make an impact within local government? The City of Coquitlam invites applications for two Executive Assistant positions, supporting visionary leaders who are shaping the future of our community:

  • Executive Assistant to the General Manager, Finance and Legal
  • Executive Assistant to the General Manager, Community Services

    • About the Roles

    EA to General Manager of Finance and Legal:

    Under the leadership of GM Finance and Legal, you will play a key role supporting the department that guides Coquitlam’s financial frameworks and legal affairs with precision and integrity. This is an exciting opportunity to work alongside a forward-thinking leader in a fast-paced, dynamic environment where your exceptional organizational skills, sound judgement, and proactive support will make a visible difference every day.

    You’ll thrive in a role that values trust, efficiency, collaboration, and innovation in public service, while helping keep complex priorities moving seamlessly forward.

    EA to General Manager of Community Services:

    Under the leadership of the GM Community Services, you will play a key role in supporting this newly created department that supports some of the City’s most public-facing services including recreation, culture, facilities management, festivals and events, community partnership and social planning. This is an exciting opportunity to work alongside an innovative and inclusive strategic leader in an evolving and community-focused service area where your exceptional organizational skills, sound judgement, customer service orientation, and proactive support will make a visible difference every day.

    What You’ll Do

  • Provide high-level, comprehensive administrative support including calendar and email management, meeting coordination, and preparing important documents.
  • Coordinate, proofread, and track key reports to City Council.
  • Serve as the welcoming first point of contact for internal and external stakeholders—from city staff and government agencies to the public.
  • Manage confidential and sensitive information with the utmost discretion and professionalism.
  • Facilitate smooth communication across departments and with external partners to support leadership priorities.
  • Take initiative to support the General Manager and department with other duties as needed.

    • About You

    You are an exceptional, detail-oriented professional with a minimum of five years’ experience supporting senior executives. You thrive in fast-paced environments, possess strong organizational skills, and bring creativity and diplomacy to your work. You understand the importance of political sensitivity and exercise sound judgment when handling confidential information. You enjoy being part of a team while confidently working independently.

    Required Skills and Qualifications

  • Proven ability to learn quickly and adapt to new information.
  • Outstanding verbal and written communication skills, comfortable engaging with senior leaders, colleagues, and external stakeholders.
  • Demonstrated technical aptitude and digital literacy, including experience working with enterprise systems.
  • Minimum 5 years of experience in an executive assistant or senior administrative role.
  • Strong problem-solving skills, with the ability to prioritize and manage competing demands.
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Diploma…
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