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Job Description & How to Apply Below
Main duties include but are not limited to:
Open and distribute incoming mails and emails and co-ordinate the flow of information internally and with other teams and organizations
Schedule and confirm appointments and meetings and work schedules, internally and externally
Coordinate with the nurseries to search for plants that meet Landscape Architecture’s requirements.
Prepare bidding documents
Order office supplies and maintain these inventory
Answer telephone and electronic enquiries and relay telephone calls and messages
Set up and maintain manual and computerized information filing systems
Establish and fine-tune office procedures
Greet visitors/clients, ascertain nature of business and direct visitors to appropriate person/team
Record and prepare minutes of meetings
Arrange travel schedules and make reservations
Keep financial records and establish, maintain and balance various accounts using Quick Books Desktop.
Prepare invoices and manage payments
Post journal entries and reconcile accounts, prepare trial balance of books, maintain general ledgers and prepare financial statements
Calculate and prepare cheques/direct deposits/electronic transfers for payrolls and for utility, tax and other bills
Complete and submit tax and payroll remittance forms, workers' compensation forms, pension contribution forms and other government document
Prepare other statistical, financial and accounting reports.
Successful candidate must hold a diploma, or higher credential, in business management or accounting/finance and require 2 years in the same job or 3 years as an Administrative Assistant, or preferably both, administration or/and bookkeeping positions, ideally in construction/ landscaping industry. He or she should be very attentive to details, diligent and result oriented.
Number of Vacancies : 1
Language at work:
English
This will be a full-time employment with hourly wage range from $35-37 and 32 hours/week.
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